Executive Assistant to President & COO

Nutrabolt•Austin, TX

About The Position

As an Executive Assistant at Nutrabolt, you will be responsible for supporting the administrative functions supporting the President & Chief Operating Officer including: calendar management, travel, and general project management.

Requirements

5–8+ years of experience supporting senior executives in a fast-paced, highly dynamic environment
Demonstrated ability to operate as a strategic partner, with strong business acumen and the ability to anticipate needs and make sound, independent decisions
Exceptional organizational and prioritization skills, with the ability to manage multiple high-impact initiatives simultaneously
Strong executive presence and communication skills, with the ability to interact effectively and professionally with senior leaders and stakeholders
Advanced proficiency in Microsoft Office Suite and comfort leveraging tools and systems to drive efficiency
Ability to influence without authority and build strong cross-functional relationships
High level of discretion, judgment, and integrity in handling sensitive and confidential information
Proven ability to thrive under ambiguity, adapt quickly, and drive outcomes with limited direction
Detail-oriented while maintaining a big-picture mindset, ensuring both accuracy and alignment to broader business priorities

Nice To Haves

experience operating in a public company environment strongly preferred

Responsibilities

Own and strategically manage the executive’s calendar, proactively prioritizing time based on business objectives, aligning stakeholders, and ensuring meetings are optimized for executive effectiveness
Support Board of Directors engagement and governance processes, including coordinating board meetings, preparing and distributing materials, managing logistics, and ensuring seamless communication between the executive office and board members; experience operating in a public company environment strongly preferred
Handle highly sensitive information with the utmost discretion and professionalism, maintaining strict confidentiality across executive communications, board materials, and organizational matters
Serve as a trusted partner in executive communications, collaborating closely with Corporate Communications to draft, refine, and coordinate messaging for internal and external audiences
Act as a strategic extension of the executive in meetings by capturing key insights, decisions, and follow-ups, and ensuring clear, actionable recaps are distributed and tracked to completion
Manage and continuously improve organizational systems and recordkeeping practices to enhance efficiency, compliance, and accessibility of critical information
Oversee complex domestic and international travel planning, anticipating needs and ensuring seamless execution of logistics aligned to business priorities
Own executive and departmental expense management, ensuring timely, accurate, and policy-compliant submissions and reporting
Lead the planning and execution of leadership meetings, departmental offsites, and company-wide forums, ensuring alignment with strategic objectives
Partner with other Executive Assistants and cross-functional teams to support enterprise-wide initiatives, drive consistency, and provide seamless backup support at an organizational level
Operate as a project manager for key initiatives, independently leading special projects, tracking progress, and ensuring deliverables are met with minimal oversight
Anticipate executive and business needs, proactively identifying opportunities to remove friction, improve processes, and increase overall organizational effectiveness

Benefits

competitive health insurance
life insurance
mental wellness programs
401K matching
Lifestyle Spending Account
unlimited vacation paid time off
volunteer time off
discounts on C4 Energy, Cellucor, and XTEND products
paid parental leave
reimbursement for expenses related to childcare, fertility treatments, legal fees, and more through our Lifestyle Spending Account