Executive Assistant

CBX Solutions Recruiting Team • Winston-Salem, NC

12d • Onsite

About The Position

The Executive Assistant serves as a trusted operational partner to the Chief Executive Officer and the CEO’s direct reports. This role is the central coordination point for the Executive Office responsible for ensuring that executive priorities are organized, communicated, and executed with precision and discretion across the organization. This is a role defined by structure, reliability, and professional judgment. You will manage complex scheduling, travel, communications, board administration, and strategic project coordination while functioning as an extension of the CEO’s office. Your work protects executive time, maintains organizational efficiency, and creates the conditions for leadership to operate at its highest level.

Requirements

• Associate's or Bachelor's degree preferred. Equivalent combination of education and experience may be considered.
• 7+ years of experience supporting senior executives, preferably at the C-suite level.
• Experience supporting a CEO, President, or Executive Leadership Team required.
• Demonstrated proficiency using AI-enabled productivity tools such as Microsoft Copilot, ChatGPT, or similar technologies.
• Ability to quickly learn and adopt emerging technologies.
• Strong project management and coordination capabilities.
• Demonstrated ability to manage multiple priorities with minimal supervision.
• Ability to maintain strict confidentiality and exercise sound professional judgment.
• Strong attention to detail and commitment to accuracy.
• Ability and willingness to work on-site in the Winston-Salem corporate office five (5) days per week.
• Flexibility to occasionally work outside normal business hours.

Nice To Haves

• Experience coordinating board meetings and executive-level communications preferred.
• Experience supporting executives within a private equity-backed, growth-oriented organization strongly preferred.
• Experience supporting business transformation initiatives, mergers and acquisitions, organizational integration efforts, or periods of significant growth strongly preferred.
• Experience supporting executives in a multi-location organization with complex operations, including private equity ownership, acquisitions, integration activities, organizational change, and rapid growth initiatives preferred.

Responsibilities

• Serve as the primary point of contact for the Executive Office, managing the flow of information, requests, and communications with professionalism and appropriate prioritization
• Anticipate executive needs, identify potential scheduling conflicts or logistical issues, and resolve them before they surface
• Maintain organized systems for executive correspondence, files, action items, and follow-through across all active priorities
• Protect CEO time by managing access, triaging requests, and ensuring meetings, commitments, and projects align with executive priorities
• Manage complex, multi-layered calendars for the CEO and direct reports, including scheduling coordination across time zones, locations, and organizational levels
• Coordinate internal and external meetings, ensuring appropriate preparation materials, agendas, and logistics are in place in advance
• Proactively identify and resolve scheduling conflicts; communicate schedule changes clearly and promptly to all affected parties
• Maintain awareness of shifting priorities and adjust calendar management accordingly with minimal direction
• Arrange comprehensive travel itineraries for the CEO and executive team, including flights, accommodations, ground transportation, and on-site logistics
• Anticipate travel complications and build appropriate contingency into arrangements; communicate itinerary details with sufficient lead time for preparation
• Manage travel expense reporting and reconciliation accurately and on schedule
• Draft, edit, and prepare executive correspondence, presentations, briefings, and internal communications on behalf of the CEO with high accuracy and appropriate tone
• Screen and prioritize incoming communications; route items appropriately and ensure the CEO is informed of time-sensitive matters without unnecessary interruption
• Maintain consistent, professional communication with board members, investors, customers, employees, and external stakeholders on behalf of the Executive Office
• Coordinate board meeting logistics including scheduling, materials preparation, distribution, venue arrangements, and post-meeting documentation
• Prepare and distribute meeting agendas, briefing materials, and pre-read documents in advance of executive and board meetings; capture and distribute accurate meeting notes and action items
• Track action items from leadership and board meetings; follow up with owners to ensure commitments are met on schedule
• Support the coordination of strategic initiatives, business transformation projects, M&A integration activities, and other CEO-sponsored priorities by tracking workstreams, managing timelines, and facilitating cross-functional communication
• Prepare executive presentations, data summaries, and briefing documents that organize complex information into clear, decision-ready formats
• Coordinate special events, leadership meetings, off-sites, and company-wide communications as directed
• Handle sensitive and confidential information, including personnel matters, financial data, board communications, and M&A activity, with absolute discretion at all times
• Exercise sound, independent judgment when managing situations that require navigating competing priorities, sensitive relationships, or time-critical decisions without direct guidance
• Maintain strict confidentiality and professional integrity in all interactions, regardless of audience or context

Benefits

• Health, dental, vision, prescription coverage, life insurance, and 401(k) with company match.
• Generous paid time off for rest, family, and self-care.
• Continuous learning, mentorship, and leadership training including access to CBX University, our in-house development program.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree