Executive Assistant - Office of the CEO

Granite State Manufacturing•Manchester, NH

1d•Onsite

About The Position

Granite State Manufacturing (GSM) is seeking a highly organized, professional, and proactive Executive Assistant to provide primary administrative support to the Chief Executive Officer (CEO), with additional administrative and project support to the President and Vice President as needed. The primary objective is to keep the CEO organized, prepared, informed, and supported in the daily execution of company priorities. This is a highly visible role requiring excellent judgment, discretion, and strong communication skills, along with the ability to manage multiple priorities in a fast-paced manufacturing environment. The role also involves supporting special projects within a rapidly growing company. The ideal candidate is dependable, discreet, resourceful, and calm under pressure, acting as a thoughtful problem-solver who enjoys helping others stay organized and prepared. They should possess a professional yet approachable presence, interacting daily with employees, executives, customers, visitors, and community partners. GSM seeks someone proactive, eager to learn, and willing to take initiative. This is a full-time, on-site role in Manchester, NH, with a specific work schedule of Monday–Thursday, 7:00 AM–4:15 PM, and Friday, 7:00 AM–noon. Occasional flexibility outside core hours may be required for travel, events, or deadlines. The position also includes assisting with bookkeeping and financial administration tasks using QuickBooks, such as entering and tracking invoices, expenses, and receipts, supporting monthly reconciliation and basic financial reporting, assisting with vendor payments and expense tracking, and maintaining organized financial records. It is not a full accounting or payroll position. Candidates must qualify as a U.S. Person under applicable export-control/ITAR regulations.

Requirements

Solid experience supporting executives, senior leadership, or a management team.
Strong administrative, organizational, and communication skills.
A proactive problem-solver who works independently, anticipates needs, and follows through.
Excellent writing, proofreading, and editing skills.
Strong attention to detail and ability to manage competing priorities.
Ability to maintain confidentiality and exercise discretion.
Professional presence and ability to interact effectively with all levels of the organization.
Comfort with technology and a willingness to learn new tools.
Positive attitude, flexibility, dependability, and professionalism.
Willingness to obtain a New Hampshire Notary Public commission (GSM will sponsor).
Candidates must qualify as a U.S. Person under applicable export-control/ITAR regulations, or otherwise be authorized to access such information under U.S. law.

Nice To Haves

Experience in manufacturing, defense, or government contracting.
Familiarity with skilled trades, workforce development, or the Submarine Industrial Base.
Experience with QuickBooks.
Current notary commission.
Familiarity with AI tools such as ChatGPT, Microsoft Copilot, or similar platforms.

Responsibilities

Provide primary administrative support to the CEO, including calendar management, meeting coordination, correspondence, travel arrangements, document preparation, presentations, reports, and follow-up on action items.
Ensure the CEO is prepared for meetings, customer visits, leadership discussions, deadlines, and company priorities.
Provide additional administrative and project support to the President and Vice President as needed.
Prepare agendas, meeting materials, letters, memos, presentations, reports, and other business documents.
Track action items and help ensure timely follow-through.
Maintain confidentiality and exercise sound judgment when handling sensitive company, customer, vendor, and executive information.
Communicate professionally with employees, customers, vendors, visitors, and community partners.
Assist with company events, employee meetings, customer visits, leadership initiatives, and special projects.
Enter and track invoices, expenses, and receipts using QuickBooks.
Support monthly reconciliation and basic financial reporting.
Assist with vendor payments and expense tracking.
Maintain organized financial records and documentation.