Senior Executive Administrator | Executive Operations (Office of the CEO)
About The Position
Bolder Industries is redefining the rules of sustainable manufacturing. We deliver traceable, mass-balanced circular solutions for the rubber, plastics, and petrochemical sectors — transforming end-of-life tires into high-value materials used by global brands across more than 3,000 applications. With proven technology, a strong commercial track record, and rapid global growth, Bolder leads the industry in circularity at scale. Executives join for the mission and stay for the people. We have a bold, collaborative culture driven to make a difference. If you’re ready to lead innovation and scale global impact, this is where bold ideas meet real results. Bolder Industries is ISO 9001 certified and holds a Bronze EcoVadis rating. Visit www.bolderindustries.com to learn more. Location: Carmel, IN Type: Full-Time Role Overview Bolder Industries is seeking a dynamic Senior Executive Administrator to support the CEO and executive leadership team. This is not a traditional administrative role—this individual will serve as a central force in assisting the team in driving execution, ensuring alignment, and maintaining operational rigor across the business. The ideal candidate is highly organized, proactive, and thrives in fast-paced, high-growth environments. They bring structure, discipline, and follow-through to executive priorities while operating with urgency and precision.
Requirements
- 5+ years of experience in executive administration or senior administrative support roles, preferably in high-growth, industrial, or technology-enabled environments
- Strong project management skills, with demonstrated ability to coordinate cross-functional initiatives, manage timelines, and drive tasks to completion with minimal oversight
- Proven ability to operate with speed and accuracy in a high-demand, executive-facing role
- Advanced proficiency in Excel and Microsoft Office; experience with Monday.com, Asana, or similar workflow tools
- Excellent organizational skills with the ability to manage multiple priorities and stakeholders simultaneously
- Strong written and verbal communication skills; capable of synthesizing information into clear, actionable formats
- High level of professionalism, discretion, and judgment in handling sensitive information
Nice To Haves
- familiarity with desktop publishing tools is preferred
Responsibilities
- Own end-to-end preparation for executive and leadership meetings (internal and external), including agenda development, pre-read coordination, and documentation of outcomes
- Establish and manage a RAIL (Risks, Actions, Issues, Lessons) tracking system; drive accountability and ensure timely closure of action items across leadership and functional teams
- Assemble CEO-level executive reports by consolidating KPI inputs from Operations, Engineering, Technology, Finance, and HR into clear, decision-ready materials
- Support preparation and coordination of board materials and investor reporting, including compiling inputs, formatting presentations, and ensuring alignment with executive messaging
- Act as a key communication conduit for the CEO and executive team; support development and execution of a consistent internal communication cadence across the organization
- Manage complex and dynamic calendars for the CEO and COO, ensuring alignment with strategic priorities and optimizing time allocation
- Develop and maintain tracking tools, dashboards, and reporting systems using Excel, Microsoft Office, and project management platforms such as Monday.com or Asana
- Support preparation of high-quality executive presentations, reports, and communications; familiarity with desktop publishing tools is preferred
- Apply strong project management discipline across executive priorities, including timeline management, stakeholder coordination, and proactive follow-ups to ensure on-time delivery
- Operate with high energy, responsiveness, and flexibility, including willingness to travel to support executive and business needs
Benefits
- Training and development programs
- Real-time appreciation with personalized rewards
- Generous PTO and paid sick leave
- Medical, dental, and vision for employees and families
- Short-term/long-term disability and life insurance at no cost to employee
- 401(k) participation
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
