Executive Assistant

Davidson and Co • Vancouver, BC

7d • CA$67,500 - CA$85,000 • Onsite

About The Position

At Davidson & Company, our people are our greatest strength. From our humble beginnings in 1984, our entrepreneurial spirit has grown our firm to nearly 200 professionals, making us one of the largest independent CPA firms in British Columbia and the leading public auditor in Canada. Based in the heart of downtown Vancouver, we provide tax, audit, and advisory services to a diverse global client base. While we have a stronghold in the mining and exploration sector, we also work with clients in emerging industries such as cryptocurrency and cannabis. Unlike larger, more rigid accounting firms, Davidson offers the opportunity to explore multiple facets of the profession and shape your career in a way that’s meaningful to you. From day one, you’ll work alongside experienced industry leaders who are invested in your growth—while making a real impact for our clients and our firm. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to Partners within our accounting practice. This role blends high-level executive assistance with administrative and client service coordination, serving as a trusted partner in managing client relationships, workflows, and daily operations across Partner portfolios. The ideal candidate thrives in a fast-paced professional services environment, demonstrates exceptional judgment and discretion, anticipates needs proactively, and brings structure and efficiency to complex, deadline-driven work.

Requirements

• 3–5+ years of experience in an executive assistant, administrative, or professional services support role (accounting firm experience preferred)
• Strong understanding of accounting firm operations (engagement letters, billing cycles, client workflows)
• Exceptional organizational and time management skills
• Ability to manage multiple priorities and deadlines with minimal supervision
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Discretion and professionalism in handling confidential information
• Proficiency in Microsoft Office Suite and practice management systems

Responsibilities

• Manage Partner calendars, inboxes, and communications; prioritize demands and resolve scheduling conflicts
• Coordinate meetings end‑to‑end, including materials, agendas, and follow‑ups
• Prepare Partners through regular briefings on priorities, deadlines, and action items
• Coordinate travel, expenses, and day‑to‑day administrative needs
• Act as a liaison across Partners, clients, and internal teams
• Prepare and format client deliverables, including reports, presentations, and correspondence
• Support RFPs and engagement administration in line with firm processes
• Maintain accurate client records and monitor engagement timelines and deliverables
• Assist with WIP reviews, billing, and draft invoices
• Track billing status and support follow‑ups on outstanding items
• Coordinate administrative compliance (e.g., timesheets)
• Manage workflows, track requests, and support process improvements
• Prepare and quality‑check client-facing documents and materials
• Maintain compliant digital filing systems and manage document release processes
• Undertake additional responsibilities as assigned to support evolving business needs

Benefits

• $250 monthly Commuting & Connectivity allowance
• $40 monthly wellness credit
• $1,000 per year for mental health support
• Three weeks of vacation to start
• Performance-based bonuses
• Comprehensive health coverage starting day one, including extended benefits, TELUS Health EAP, and Maple Virtual Care
• A social, culture-driven team with regular events and activities

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed