Executive Assistant

Rehab Medical • Indianapolis, IN

2d

About The Position

The Executive Assistant provides high-level administrative, organizational, recruiting, and logistical support to the President and CEO across Rehab Industries, its operating companies, Forza Commercial Real Estate, and other executive responsibilities. The primary purpose of this role is to create additional capacity of RI Leadership by taking ownership of important administrative, recruiting, travel, event, and personal logistics that do not require the President and CEO’s direct involvement. This individual must be highly organized, proactive, resourceful, trustworthy, and comfortable working independently in a fast-paced entrepreneurial environment. Success in this role means anticipating needs, solving problems, following through, and consistently taking things off the President and CEO’s plate.

Requirements

• High level of confidentiality, judgment, urgency, organization, and ownership.
• Ability to understand priorities, anticipate needs, remove administrative and logistical distractions, and create additional capacity for the President and CEO.

Responsibilities

• Coordinate company-sponsored experiences including Colts and Pacers suites, concerts, sporting events and other employee and business entertainment opportunities.
• Assist with the planning and execution of leadership retreats, Excellence Trips, company events, executive dinners, and other special experiences.
• Own event logistics including invitations, tickets, guest lists, reservations, transportation, communications, vendors, and follow-up.
• Provide day-to-day administrative support, including reservations, appointments, research, purchases, coordination, reminders, and other logistical needs.
• Assist with appropriate personal logistics when requested.
• Anticipate needs, solve problems, and take ownership of details without requiring constant direction or follow-up.
• Support the President and CEO in recruiting executive, leadership, and other key positions, including candidate research, résumé sourcing, reviewing applicants, and identifying strong potential candidates.
• Coordinate candidate communication, interviews, materials and follow-up for positions being personally led by the President and CEO.
• Coordinate executive travel, including flights, hotels, transportation, itineraries, reservations, and changes as needed.
• Manage Director-level travel requests in accordance with established company policies and processes.
• Create organized itineraries and proactively address travel details or issues before and during trips.
• Assist with special projects across Rehab Industries, Rehab Medical, Cork Medical, Forza, and other initiatives as assigned.
• Coordinate meetings, information, documents, presentations, research, and follow-up needed to keep executive priorities moving forward.
• Coordinate anniversary gifts and other approved employee recognition programs in partnership with Employee Experience and HR.
• Assist with gifts, acknowledgments, celebrations, and special occasions involving employees, executives, business partners, and other important relationships.
• Maintain organized records of important dates, commitments, tickets, events, and recognition activities to ensure consistent follow-through.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed