Executive Assistant

The Staff Pad • Helena, MT

3d • Onsite

About The Position

A highly organized and proactive Executive Assistant is needed to support senior leadership in a fast-paced, high-visibility environment. This role manages complex calendars, heavy communication flow, meeting coordination, and high-level administrative tasks requiring discretion, professionalism, and independent judgment. The Executive Assistant serves as a key liaison for executives, ensuring smooth daily operations, efficient communication, and effective coordination of projects, meetings, and events.

Requirements

• Minimum 5 years of progressively responsible administrative experience; executive-level support preferred.
• Strong writing, grammar, shorthand, and advanced document formatting skills.
• Proficient in Microsoft Word, Excel, PowerPoint, and calendar management tools.
• Excellent communication, decision-making, and organizational skills.

Nice To Haves

• Bachelor’s degree preferred.

Responsibilities

• Manage executive calendars, screen calls, greet visitors, and maintain open communication channels.
• Coordinate meetings, conferences, travel arrangements, itineraries, and events.
• Prepare correspondence, reports, presentations, meeting minutes, and other documentation.
• Organize files, maintain databases/spreadsheets, track expenses, and process invoices.
• Handle confidential information, manage shifting priorities, and support special projects.
• Represent executives professionally with staff, physicians, and the public.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive