Executive Assistant

CPP Investments | Investissements RPC•Toronto, ON

22d•Onsite

About The Position

As an Executive Assistant, you will be responsible for providing day-to-day administrative support to the Senior Managing Director & Chief Public Affairs Officer, including managing calendars, meetings, expenses, events, presentations, travel, correspondence, and departmental initiatives.

Requirements

College diploma or bachelor’s degree
8+ years administrative support experience including 4+ years at a C-level (with Board and external responsibilities)
Requires strong communication skills, both written and verbal in English
Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process.
Experience providing support to senior professionals and managing competing priorities.
Technologically savvy and highly proficient with Microsoft Office (Word, Excel, PowerPoint) and other applications

Nice To Haves

Prior experience in the financial services or related industry is an asset.

Responsibilities

Proactively manages a complex and busy calendar, including scheduling internal and external meetings, calls, and travel.
Assists in the creation of high quality, strategic reports and presentations for Executive, Department, Board, and external meetings.
Solicits input and is responsible for ensuring the accuracy of data used in these documents.
Responsible for seamless end-to-end coordination of department-wide special projects/events (e.g. offsites,), including but not limited to venue booking, catering arrangements, compilation, and printing of materials, etc.
Coordinates employee town hall events, including meeting logistics and room bookings.
Prepares, files, and retrieves corporate documents, records, and reports.
Assists with meetings end-to-end, including the preparation, compilation and distribution of agendas and pre-reads, minute-taking, and prioritization and follow-up of meeting action items.
Timely preparation and submission of corporate credit card and expense reports.
Coordinates the approval and processing of invoices.