Executive Assistant, NBC & Telemundo New York Duopoly

NBCUniversal•New York, NY

1d•Hybrid

About The Position

NBCUniversal is seeking an Executive Assistant to support the President and General Manager of the NY Duopoly (WNBC & WNJU). This role involves proactively managing a complex, high-volume calendar and scheduling needs, coordinating internal and external meetings, and arranging travel. The Executive Assistant will process and track expense reports, plan and coordinate large-scale events like Town Hall meetings, and handle sensitive and confidential information with the highest level of discretion. Responsibilities also include maintaining accurate contact lists and filing systems, providing professional phone coverage, ensuring punctual attendance, booking conference rooms, and assisting with special projects and ad hoc initiatives. The position requires partnering with the President & General Manager and Department Heads on assigned projects.

Requirements

2+ years of experience as an Executive Assistant supporting senior-level executives and their teams
Excellent problem-solver, consistently taking initiative and exhibiting strong resourcefulness
Exceptional communications skills (verbal and written) and strong interpersonal skills
Proficient with MS Office (Outlook, Word, Excel), with the ability to create clear, compelling presentations in PowerPoint

Nice To Haves

College degree preferred
Friendly with professional and positive demeanor, phone etiquette
Proactive, flexible, self-starter with a boundary less approach to working within a team
Ability to maintain confidentiality
Must be proficient in Microsoft Teams, Outlook, Word, PowerPoint, etc.
Must be able to build presentation decks
Ability to multi-task
Possess strong interpersonal skills with ability to communicate effectively with all levels within the organization
Proven ability to thrive in a dynamic, fast-paced, deadline-driven media environment

Responsibilities

Proactively manage and coordinate a complex, high-volume calendar and scheduling needs
Schedule and coordinate all internal and external meetings
Partner with the President & General Manager and Department Heads on assigned projects and initiatives
Coordinate travel arrangements
Process and track expense reports and reimbursements
Plan and coordinate Town Hall meetings and other large-scale events
Handle sensitive and confidential information with the highest level of discretion, including talent contracts and related materials
Maintain accurate and up-to-date contact lists and filing systems
Provide professional phone coverage at all times, using sound judgment to prioritize urgent matters
Ensure punctual, regular, and reliable attendance
Responsible for the conference room bookings
Assist the President & General Manager with special projects and ad hoc initiatives as needed