Executive Assistant - DFC (New York)

BA Global Talent•Town of West Seneca, NY

7d•Onsite

About The Position

BA Global Talent is supporting the U.S. International Development Finance Corporation (DFC) in the search for a highly organized and detail-oriented on-site Executive Assistant (EA) to provide critical administrative support to Senior Leadership at the DFC office in New York City. You will provide full-time, on-site administrative support to Senior Leadership. This role requires strong organizational skills, discretion, sound judgment, and the ability to manage multiple priorities simultaneously. Additionally, you must also be able to provide back-up coverage for planned and unplanned absences longer than ten (10) business days, ensuring continuity of executive support functions. The DFC is financing solutions to the most critical challenges facing the developing world today. Working with businesses, we mobilize private capital to invest in projects that create jobs and opportunities in emerging markets, including building critical infrastructure, expanding access to telecommunications, and providing small business financing for women entrepreneurs.

Requirements

Must be a U.S. Citizen or U.S. resident.
Must qualify for and maintain a Public Trust clearance.
3–5 years of experience providing administration/procurement support in a federal Environment, international organization, or financial institution.
Detail-oriented, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously.
Excellent verbal and written communication and grammatical skills.
Ability to perform effectively with limited supervision in a high-paced environment.
Experience drafting professional correspondence and executive documentation.
Experience coordinating travel and processing vouchers.
Familiarity with procurement or acquisition support processes.

Nice To Haves

Bachelor’s degree in Business Administration or related field preferred (not required).

Responsibilities

Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office.
Responding to and scheduling requests for meetings, invitations, and requests to participate in special events, booking official appointments and meetings.
Greeting and escorting guests at DFC NYC office.
Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses.
Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader’s office.
Managing incoming and outgoing communications, including phone calls and mail.
Assisting with travel coordination and voucher processing for the office.
Maintaining records and databases, including tracking projects and deadlines.
Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders' office.
Process internal ethics clearances for speakers’ participation at events or widely attended gatherings.
Supporting the procurement and acquisition process for the office with the supervision of the OCE Administrative Program Manager.
Other administration tasks as required.