Executive Associate, New York

Prior Labs • New York, NY

16h • Onsite

About The Position

As our Executive Associate in New York City, you'll provide essential executive support and administrative excellence as we build our presence in the market. You'll manage complex calendars, coordinate executive priorities and ensure operational efficiency - serving as the trusted partner who keeps leadership focused and the office running seamlessly.
Location: New York City, Union Square

Requirements

• Excellent organizational and time-management skills
• Strong communication skills in English (other languages a plus)
• Proactive, can-do attitude and willingness to tackle any task
• Genuine interest in startups, technology, and operations

Nice To Haves

• Previous experience in office management, executive assistant roles, or operations
• Experience working in startup or fast-paced environments
• Project management experience (especially office moves or setups)

Responsibilities

• Keep our NYC office running smoothly and handle guest management
• Establish office systems and processes from the ground up
• Manage day-to-day office operations including supplies, vendors, mail, and ensuring our workspace is organized and functional
• Coordinate with other office locations and streamline processes
• Provide hands-on executive assistant support to Prior Labs' founders
• Manage calendar, book travels, handle administrative tasks
• Anticipate needs and proactively solve problems before they arise
• Shape the culture of our New York office
• Create a welcoming, productive environment that reflects our values
• Plan and coordinate office events, lunch breaks and team gatherings
• Be the person who sets the tone and makes everyone's day better
• Build the operational infrastructure for a growing team
• Create processes that will scale as we grow
• Be the go-to person for office-related questions and needs

Benefits

• 20 days of paid vacation plus public holidays to rest, recharge, and explore.
• Comprehensive private healthcare including dental and vision coverage, because we believe in taking care of the whole you.
• Plus a 401(k) with company matching to help you build toward the future.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed