Executive Assistant

Marvin•Warroad, MN

5d•Onsite

About The Position

The Executive Assistant to the VP of Supply Chain provides high-level administrative and strategic support to the Vice President and their leadership team. This role is critical in ensuring efficient operations across procurement, planning, sourcing and supplier quality functions. The Executive Assistant will manage complex calendars, coordinate cross-functional initiatives, support executive communications, and assist in driving key supply chain priorities. This role requires strong organizational skills, sound judgment, discretion, and the ability to thrive in a fast-paced, operationally focused environment. This job is located in Warroad, MN. If you're considering relocating to Warroad, you will be eligible to receive a relocation package. It includes the movement of your household goods, temporary housing, and much more – in addition to a relocation counselor who will assist you throughout the entire journey.

Requirements

High school diploma
3+ years of administrative experience, preferably supporting senior leadership in supply chain or purchasing.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational skills and attention to detail.
Excellent written and interpersonal communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Professional demeanor and ability to work independently and collaboratively.

Nice To Haves

Associate’s or Bachelor’s degree in Business, Marketing, or related field preferred.
Experience in event planning or meeting coordination.
Project management experience including schedule and cost management
Strong analytical and problem-solving skills.
Positive attitude and proactive approach to tasks.

Responsibilities

Manage the calendars and travel for multiple senior leaders, scheduling meetings, and coordinating travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents.
Track and compile supply chain metrics and other performance reports.
Collects data, prepares and analyzes reports
Serve as a primary liaison between the VP, leadership team, internal partners, and external suppliers
Plan and support supply chain leadership meetings, including agendas, presentations, and follow-up actions
Coordinate preparation for operational reviews, KPI discussions, and strategy sessions.
Track action items and ensure timely follow-through on key initiatives
Assist in coordinating supply chain initiatives (e.g., category strategy improvements, vendor management efforts, inventory optimization)
Support the preparation of any applicable supplier -facing materials.
Handle confidential information with discretion and professionalism.
Provide general office support including ordering supplies, managing mail, and other miscellaneous general administrative support responsibilities
Assists with project schedules and ensures action items are followed up on and completed on time.
Review and processes expenses and PTO requests of the leadership team efficiently and effectively

Benefits

Relocation package (includes movement of household goods, temporary housing, relocation counselor)
Health insurance
Paid holidays
Paid parental leave
401(k) retirement savings match
$300 annual wellbeing account
Better Living Day! (a paid day off to go have some fun)
Annual profit sharing
Giving at Marvin – participate in organized volunteer opportunities
Brighter Days Fund – financial support from your colleagues and the Marvin family during personal hardships