Executive Assistant

PureLogic IT Solutions•Ottawa, ON

3d•Onsite

About The Position

At PureLogic IT, we don’t just support technology — we enable mission-critical outcomes for organizations that shape Canada’s future. As a trusted IT solutions provider to the Federal Government and private sector, we deliver innovative solutions across cloud, cybersecurity, infrastructure, software, and professional services. What sets us apart is our people-first culture, collaborative mindset, and passion for building something meaningful together. We are a proudly Canadian, women-owned organization driven by our mission: Strong. Secure. Engage. Together. We are growing — and this newly created role is an exciting opportunity for a highly organized, proactive professional who wants to make a real impact at the leadership level. This is not your typical Executive Assistant position. You’ll serve as a strategic partner to the COO & Leader, People & Culture, helping drive organizational effectiveness, operational excellence, and people initiatives across the company. You’ll have a front-row seat to leadership decision-making and play a key role in shaping how the business operates and grows. If you thrive in fast-paced environments, enjoy bringing structure to complexity, and love being the person who keeps teams aligned and moving forward — this role is for you. You’ll influence how leadership meetings run, help drive company-wide priorities, support hiring and culture initiatives, and become a trusted connector across the organization. This is an opportunity to grow beyond administration into a true business operations and leadership support role.

Requirements

3–5 years of experience in executive or administrative support
Exceptional organizational and prioritization skills
Strong business communication abilities
A high level of professionalism, discretion, and judgment
Confidence working with senior leadership
A systems-thinking mindset with strong attention to detail
The ability to manage multiple priorities in a fast-moving environment
A natural ability to create structure, improve processes, and drive follow-through
Takes ownership, anticipates needs, and enjoys making a meaningful impact behind the scenes.

Responsibilities

Optimize the COO’s schedule to ensure time is focused on the highest-value priorities, strategic initiatives, and leadership activities.
Proactively manage and prioritize the executive calendar.
Protect focus time and reduce unnecessary meetings.
Coordinate impactful internal and external meetings.
Ensure leadership time aligns with business priorities.
Elevate the quality and effectiveness of leadership operations.
Prepare agendas, briefing materials, and meeting objectives.
Ensure meetings drive clear outcomes and accountability.
Capture key decisions and action items.
Track follow-through across leadership initiatives.
Translate strategy into action by improving visibility and accountability across teams.
Maintain and monitor company and departmental OKRs.
Support quarterly planning cycles.
Identify risks, delays, and operational gaps.
Help keep strategic initiatives on track.
Improve alignment and communication across the organization.
Draft internal leadership communications and updates.
Coordinate across departments to reduce operational friction.
Manage and deliver the monthly PureTimes newsletter.
Help create structure, clarity, and consistency across workflows.
Support employee experience and talent operations.
Coordinate interviews and candidate communications.
Support onboarding and hiring workflows.
Assist with engagement initiatives and performance cycles.
Maintain HR systems and reporting.
Help support culture-building initiatives and team engagement.