Executive Assistant to VP Employer Sales

CVS Health • Work At Home-Illinois, IL

2d • $23 - $59

About The Position

Provides dedicated executive-level administrative and operational support to two Vice Presidents. The Executive Assistant serves as a trusted partner by proactively managing executive priorities, coordinating complex activities, and ensuring seamless operations across sales leadership teams. The role identifies opportunities to improve processes, drive efficiency, and support strategic business objectives while maintaining professionalism, confidentiality, and organizational effectiveness.

The position supports sales leadership meetings, business planning reviews, client engagements, team training, travel, expense reporting, invoices, reports, presentations, and strategic projects. It also serves as a key contact for internal and external stakeholders and partners with sales, finance, human resources, marketing, legal, and operations teams. The role is full-time, with 40 anticipated weekly hours.

Requirements

• At least 5 years of executive administrative experience supporting senior leaders.
• Ability to manage multiple priorities, deadlines, and executive schedules in a fast-paced environment.
• Strong organizational, problem-solving, and decision-making skills, with exceptional attention to detail.
• Ability to manage highly confidential and sensitive information with discretion and professionalism.
• Experience coordinating cross-functional projects, executive meetings, and business initiatives.
• Advanced proficiency in Microsoft Office applications, including Outlook, PowerPoint, Excel, Teams, and Word.
• Excellent written and verbal communication skills and ability to interact effectively with executives, internal partners, and external stakeholders.

Nice To Haves

• Bachelor's degree or equivalent combination of education and relevant professional experience.
• Experience supporting Vice President-level leadership or senior executives.
• Knowledge of sales organizations, business operations, and project coordination practices.
• Experience preparing executive presentations, reports, and business communications for senior leadership audiences.
• Executive administrative experience in a sales, healthcare, or highly matrixed corporate environment.

Responsibilities

• Provide comprehensive executive administrative support to two senior sales leaders, including complex calendar management, prioritization, and coordination of meetings, events, and business engagements.
• Serve as a key point of contact for internal and external stakeholders and communicate professionally on behalf of executive leadership.
• Coordinate sales leadership meetings, team calls, area business planning reviews, client engagements, and team training, including agenda development, logistics, presentation preparation, and follow-up.
• Manage domestic travel arrangements and expense reporting for sales leadership and other team members.
• Process and submit invoices for sponsorships, tradeshows, and client events in compliance with company policies and budget requirements.
• Compile and update reports, client listings, distribution lists, presentations, dashboards, and executive communications.
• Serve as a CyberGrants Superuser by collecting completed non-charitable exhibit forms and approval documentation and entering them into CyberGrants.
• Support strategic projects and initiatives by tracking milestones, gathering information, coordinating cross-functional stakeholders, and monitoring action items.
• Handle sensitive and confidential business information, including sales performance data, organizational changes, customer information, and executive communications, with discretion and integrity.
• Establish and maintain efficient workflows and administrative processes that improve productivity and organizational effectiveness for the sales leadership team.
• Partner with sales, finance, human resources, marketing, legal, and operations teams to facilitate communication, support business priorities, and execute key deliverables.
• Anticipate executive needs, resolve administrative challenges, and identify process improvements that support business growth and operational excellence.
• Provide additional administrative and project support as needed to maintain continuity of operations and execute organizational priorities.

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Paid time off
• Retirement savings options
• Wellness programs
• CVS Health bonus, commission, or short-term incentive program, subject to eligibility

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed