Executive Assistant

Ecolab • Saint Paul, MN

5h • Hybrid

About The Position

Ecolab is seeking an Executive Assistant who thrives in a fast‑paced environment, enjoys problem‑solving, and excels at keeping complex operations running smoothly. As the Executive Assistant to the Global Institutional Marketing & Business Operations leadership team, you will provide high‑level administrative, project, and coordination support while serving as a trusted liaison to internal and external stakeholders. You will anticipate changes, adapt priorities, and ensure seamless execution of schedules, meetings, travel, and communications.

Requirements

• High school diploma or GED
• 5 years of office or administrative support experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Immigration sponsorship not available for this role

Nice To Haves

• 5 years of executive administrative experience, ideally supporting marketing or commercial leaders
• Demonstrated initiative and ability to work independently
• Excellent organizational, prioritization, and problem‑solving skills in a fast‑paced environment
• Excellent verbal and written communication skills
• Excellent attention to detail with the ability to manage multiple priorities

Responsibilities

• Manage the executive team's calendars, prioritizing meetings, travel, and events aligned with business goals
• Schedule meetings, coordinate travel, and anticipate changes to ensure seamless daily operations
• Handle correspondence, emails, and communications on behalf of the executive team
• Screen and manage communications, ensuring timely follow‑up and decision tracking
• Prepare, edit, and organize agendas, briefing materials, executive‑level presentations, reports, and other materials to support leadership meetings and key engagements
• Prepare and organize meeting materials, take notes, and follow up on action items
• Organize and support leadership meetings, internal meetings, team events, offsites, and customer events, ensuring all logistics are handled with precision
• Act as a trusted liaison between executives, cross‑functional teams, and other Executive Assistants to foster collaboration and alignment
• Filter and prioritize information shared with the executive team members to ensure focus on key priorities and issues
• Proactively identify and resolve workflow challenges, driving process improvements that enhance efficiency and support sales outcomes
• Lead and coordinate special projects and initiatives from inception through completion
• Identify and address core issues within business processes and make actionable recommendations
• Maintain sensitive records and handle confidential information with discretion, professionalism, and a high level of trust

Benefits

• Development opportunities through increased visibility into other key areas of the organization, supported by our commitment to promoting from within
• A supportive, team‑oriented atmosphere that respects your abilities and encourages analytical and critical thinking
• Opportunities to be at the forefront of strategic and sustainable change and make long‑lasting contributions within Ecolab’s Institutional division

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED