Executive Assistant

Job Summary NetApp • San Jose, CA

1d • Hybrid

About The Position

NetApp is seeking an Executive Assistant to provide high‑impact administrative and operational support to executives within our Business Technology Operations organization. This unique role offers broad exposure across the organization and meaningful visibility to senior leadership. As a trusted partner, you will contribute to initiatives that help drive business priorities, strengthen collaboration, and support NetApp’s continued growth and innovation. This role is based out of our San Jose, CA office and offers strong visibility to NetApp’s executive leadership teams. The Executive Assistant’s scope and responsibilities may flex based on the executive’s role, business needs, personality, and communication style. At NetApp, talented Executive Assistants understand that an executive’s success is deeply connected to their own. As a global leader in intelligent data infrastructure, NetApp fosters a collaborative, inclusive, and forward‑thinking culture with meaningful opportunities for growth. We are excited to welcome another strong contributor to our team of proactive Executive Assistants who help move our business forward.

Requirements

• 7+ years of administrative experience supporting a VP or SVP, ideally in fast-paced technology or software environments
• Proven ability to execute administrative tasks with discretion, accuracy, and attention to detail
• Proactive, solutions-oriented mindset
• Strong written and verbal communication skills focused on clarity and follow-through
• Ability to partner effectively with senior leaders and external stakeholders
• Proficiency with Microsoft Office, Outlook calendaring, Zoom, and audio/visual conferencing tools
• Intermediate project management experience with ability to work under pressure and meet deadlines
• Experience supporting budgets and event planning
• Bachelor’s degree or equivalent relevant experience
• Customer-centric approach
• Agility and flexibility in dynamic, fast-changing environments
• Willingness to continuously learn and take on new challenges
• Strong collaboration skills with confidence to suggest process improvements
• Resourceful, solution-oriented attitude with no task too big or too small
• Sound judgment, ability to influence others, and comfort navigating ambiguity

Responsibilities

• Manage day‑to‑day calendars to optimize the executive’s time and ensure preparedness for meetings and key priorities
• Coordinate internal and external meetings, including team meetings, extended staff meetings, all‑hands, off‑sites, and one‑on‑ones
• Organize business‑related meetings, including catering, materials, and logistics
• Manage calls on behalf of the executive as appropriate, resolving routine and complex inquiries
• Arrange domestic and international travel in alignment with company travel policies, including visas, documentation, and cost considerations
• Verify and approve transactions on behalf of the executive
• Ensure timely submission of expenses and review/provide feedback on expense reports for the executive and their direct reports
• Collaborate on special projects and serve as a key point of contact to ensure departmental goals, milestones, and initiatives align with the annual business cycle
• Track progress, follow up on deadlines, and provide reminders on deliverables
• Proactively manage calendar priorities around customer meetings, forecasts, earnings releases, Board of Directors meetings, and key initiatives
• Support leadership meetings by taking notes and tracking action items
• Conduct research and prepare reports, presentations, and supporting materials
• Adapt to evolving business processes and understand the relevance of performance metrics
• Support budget tracking, bill payment, and the ordering and maintenance of supplies and equipment
• Act as a gatekeeper for inquiries from customers, employees, senior leaders, and visitors, triaging requests and coordinating next steps
• Effectively partner with cross‑functional teams and senior leaders inside and outside of NetApp
• Maintain a strong “pulse of the business,” staying attuned to organizational priorities and emerging issues
• Partner with Corporate Communications to support messaging and materials tied to key initiatives
• Support onboarding of new employees and training of new team members

Benefits

• Health Insurance
• Life Insurance
• Retirement or Pension Plans
• Paid Time Off
• various Leave options
• Performance-Based Incentives
• employee stock purchase plan
• restricted stocks (RSU’s)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive