Executive Assistant

Harmonic Inc.•San Jose, CA

24d•$33 - $48•Onsite

About The Position

We are looking for an Executive Assistant to provide high‑level executive, administrative, and office management support to ensure smooth daily operations and effective coordination across the organization. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities.

Requirements

Bachelor's degree or equivalent required.
4+ years of executive support, administrative or office management experience; Board support experience is a plus.
Experience supporting senior‑level leaders.
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
Comfortable managing complex Outlook calendars, scheduling meetings, and coordinating across multiple stakeholders.
Strong organizational, time‑management, and multitasking skills.
Excellent written and verbal communication skills.
Proven ability to handle confidential and sensitive information.
Strong attention to detail, problem‑solving skills, and customer‑focused mindset.
Demonstrated integrity, reliability, and professionalism.
Ability to collaborate effectively with cross‑functional teams and external partners.

Nice To Haves

Board support experience is a plus.

Responsibilities

Interact with and support our Board of Directors and board meetings.
Manage executive and Board of Directors calendars, meetings, and long‑term scheduling.
Coordinate executive and board meeting logistics, including travel, meeting rooms, catering, and technology.
Maintain board documentation and access controls; track action items and follow‑ups.
Process and distribute checks; assist with deposits, submit board fees, and expense reports for approval.
Provide administrative and front desk support, including visitor management and call routing.
Manage office operations, supplies, purchasing requests, and mail/shipping.
Schedule meetings, manage conference rooms, and coordinate catering and events.
Maintain documentation, correspondence, reporting, and shared files.
Support scheduling for finance, earnings‑related, and investor meetings.
Maintain a professional office environment and provide general office and administrative support as needed.