Executive Assistant (Enrollment Management)

Temple University•Philadelphia, PA

6d•$60,000 - $65,000•Hybrid

About The Position

Temple University's Office of Enrollment Management is searching for an Executive Assistant. This position provides high-level administrative support to the Vice President for Enrollment Management and helps manage the day-to-day operations of the Enrollment Management office. Support includes daily and long-range management of the Vice President’s schedule; coordination of travel arrangements; preparation of materials for meetings and events; tracking and ordering supplies; and organizing and maintaining files and records. The Executive Assistant is also responsible for screening calls, welcoming visitors, and providing excellent customer service to all guests and stakeholders of the office. This administrative role will provide coordinated executive, operational, and administrative support across the Enrollment Management division. Cross-train team members to provide backup coverage and ensure continuity during peak periods and staff absences. Performs other duties as assigned.

Requirements

Bachelor’s degree
At least four (4) years of directly related experience
Prior experience working with diverse populations.
Strong computer skills
Flexibility
Excellent interpersonal skills
Ability to interact with a diverse group of individuals, internal and external to the University.
Sensitivity to confidential matters.
Must exercise considerable tact, integrity, and discretion in handling sensitive information while making decisions based on best practices and sound professional judgment.
Must be task, detail, schedule, and priority oriented.
Critical writing ability and excellent organization skills.
Ability to maintain confidentiality of meetings, conversations, documents, personnel materials, and other sensitive matters pertaining to the work of the Vice President.
Ability to interact knowledgably and effectively with other university personnel.
Excellent human relations, organization, and administrative skills.
Excellent verbal and written communication skills.
Demonstrated ability to accurately and effectively communicate and receive detailed, complex information.
Criminal history review
Child abuse clearance
FBI fingerprinting
Cash Handling and Personally Identifiable Information background check
Pre-employment drug screen and physical

Nice To Haves

Previous executive administration experience
Prior related experience in a higher education environment.

Responsibilities

Provide high-level administrative support to the Vice President for Enrollment Management.
Manage the day-to-day operations of the Enrollment Management office.
Manage the Vice President’s schedule, both daily and long-range.
Coordinate travel arrangements.
Prepare materials for meetings and events.
Track and order supplies.
Organize and maintain files and records.
Screen calls and welcome visitors.
Provide excellent customer service to all guests and stakeholders of the office.
Provide coordinated executive, operational, and administrative support across the Enrollment Management division.
Cross-train team members to provide backup coverage and ensure continuity during peak periods and staff absences.
Perform other duties as assigned.