Executive Assistant (Enrollment Management)

Temple University•Philadelphia, PA

1d•$60,000 - $65,000•Hybrid

About The Position

Temple University's Office of Enrollment Management is searching for an Executive Assistant. This position reports to the Vice President for Enrollment Management and provides high-level administrative support to the Vice President, helping to manage the day-to-day operations of the Enrollment Management office. Responsibilities include managing the Vice President’s schedule, coordinating travel, preparing meeting materials, tracking and ordering supplies, and organizing files. The Executive Assistant will also screen calls, welcome visitors, and provide excellent customer service. This role supports the Enrollment Management division, with cross-training to ensure continuity during peak periods and staff absences. Performs other duties as assigned.

Requirements

Bachelor’s degree
At least four (4) years of directly related experience, specifically executive administration or prior related experience in a higher education environment.
Prior experience working with diverse populations.
Strong computer skills.
Flexibility.
Excellent interpersonal skills.
Ability to interact with a diverse group of individuals, internal and external to the University.
Sensitivity to confidential matters.
Considerable tact, integrity, and discretion in handling sensitive information.
Ability to make decisions based on best practices and sound professional judgment.
Task, detail, schedule, and priority oriented.
Critical writing ability.
Excellent organization skills.
Ability to maintain confidentiality of meetings, conversations, documents, personnel materials, and other sensitive matters.
Ability to interact knowledgably and effectively with other university personnel.
Excellent human relations, organization, and administrative skills.
Excellent verbal and written communication skills.
Demonstrated ability to accurately and effectively communicate and receive detailed, complex information.
Must pass a criminal history review, child abuse clearance, and FBI fingerprinting.
Must pass a cash handling and Personally Identifiable Information background check.
Must pass a pre-employment drug screen and physical.

Nice To Haves

An equivalent combination of education and experience may be considered.

Responsibilities

Provide high-level administrative support to the Vice President for Enrollment Management.
Manage the daily and long-range schedule of the Vice President.
Coordinate travel arrangements for the Vice President.
Prepare materials for meetings and events.
Track and order supplies for the office.
Organize and maintain files and records.
Screen calls and welcome visitors, providing excellent customer service.
Provide coordinated executive, operational, and administrative support across the Enrollment Management division.
Cross-train team members to provide backup coverage and ensure continuity.
Perform other duties as assigned.