Executive Assistant

hth companies•Chesterfield, MO

6d•Onsite

About The Position

The Executive Assistant will provide high-level administrative support to Executive and other senior staff. The Executive Assistant will be primarily responsible for answering and directing incoming phone calls and performing general clerical duties. Other responsibilities will include coordinating office support functions such as ordering supplies, kitchen items, copier maintenance, mail distribution, executive team correspondence, arrangements, providing accounting and clerical assistance to the Accounting department; typing accurately, preparing and maintaining accounting documents and records; and other bookkeeping and financial tasks, as assigned.

Requirements

Must have three (3) years of direct experience in the administrative function.
Previous experience answering outside multi-line phone calls in business environment necessary
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Extremely proficient with Microsoft Office Suite, specifically Microsoft Excel, or similar software with the ability to learn new or updated software.
Excellent verbal and written communication skills.
Able to type minimum of 50 words per minute.
Excellent interpersonal and customer service skills.
Excellent multi-tasking and organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to solve problems and develop solutions.
Strong critical thinking skills.
Excellent communication skills - maintaining professionalism when communicating with staff and prospective employees alike.
Ability to prioritize and complete multiple projects.
Follows directions of manager / lead / superintendent and clarifies responsibilities if needed.
Respects self, co-workers, managers, company, other contractors, and clients.
Adaptable in methods used to complete task.
Always have a support mindset.
Ability to read, analyze, and address data or situations.
Ability to write reports and business correspondence.
Willing to go the extra mile.
Motivated to learn new skills.
Follows directions of manager and clarifies responsibilities, if needed.
Respects self, co-workers, managers, company, and prospective employees.
Shows up on time ready to complete work.
Ability to work independently.

Nice To Haves

Must be to complete an OSHA 10 hour within 60 days of starting at hth companies.

Responsibilities

Provides high-level administrative support and assistance to Executive staff and other assigned leadership staff.
Performs clerical and administrative tasks including drafting reports, enter and review invoices, prepares some weekly billings, and other miscellaneous tasks for Executive Staff.
Arranges travel and accommodations for Executives and for field crews.
Coordinate corporate events including off-site training sessions.
Process and distribute daily mail.
Assists with some of the marketing projects and preparing communications and other marketing materials.
Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
Record petty cash and other Accounts Receivable tasks.
Assist in Accounts Receivable collections and statement preparation.
Order office supplies and office equipment maintenance.
Performs various other duties and functions as required or assigned.