Executive Assistant to VP and Market Leader
About The Position
As an Executive Assistant to the Vice President and Market Leader, Commercial Banking, BC, you are responsible for managing the day-to-day administrative activities in support of the Vice President, ensuring the department operates in an efficient manner. The role applies strong administration and organization skills to provide support activities such as calendar management, invoice processing, travel booking, preparing correspondence, and screening and evaluating email and correspondence. The Executive Assistant to the VP exercises independent initiative and judgement in managing special and regional projects on behalf of teams, planning, and following up on details regarding conferences and assisting in implementing operational plans. The role makes decisions on daily priorities, developing and maintaining administration procedures and processes, regional activities and assignments, coordinating meetings, and processing expense accounts for the teams. At CIBC we enable the work environment most optimal for you to thrive in your role. You’ll have the flexibility to manage your work activities within a hybrid work arrangement where you’ll spend approximately 3-4 days per week on-site while other days will be remote.
Requirements
- 3-5 years of experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment.
- Excellent verbal and written communications and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion.
- Strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook.
- Critical thinking skills help to inform your decision making.
- Values matter to you. You bring your real self to work, and you live our values - trust, teamwork, and accountability.
Responsibilities
- Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention.
- Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
- Arrange travel arrangements and maintain travel expense account including expense submissions on behalf of the Executive and team. Arranges group travel, as necessary.
- Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
- Prepare standard correspondence, minutes, reports, and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner.
- Assist with Regional activities, the preparation of presentations and management reporting.
- Coordinates leadership team meetings including sending out invites and agenda, keeping and sharing minutes and compiling presentation materials.
- Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense, and travel profiles etc.
- As required, put together decks for any regional, team or annual events, under guidance of the VP and their directs.
- Act as delegate for executives and their direct reports, as required, for workday transactions.
Benefits
- competitive salary
- incentive pay
- banking benefits
- a benefits program
- defined benefit pension plan
- an employee share purchase plan
- a vacation offering
- wellbeing support
- MomentMakers, our social, points-based recognition program
- Purpose Day; a paid day off dedicated for you to use to invest in your growth and development
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
