Executive Assistant to the General Manager/VP

Cabot Link at Inverness Limited Partnership•Inverness, NS

7d•Onsite

About The Position

The Executive Assistant will perform a wide range of administrative duties, ensuring the effective and efficient day-to-day operation for the General Manager of the Cabot Cape Breton golf resort, who also serves as Regional Vice President (Americas) of the Cabot Collection. The Executive Assistant to the General Manager / Vice President is an experienced and discreet individual with an ability to juggle and prioritize multiple tasks at once.

Requirements

5+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role, preferably in luxury hospitality, resorts, private clubs, or high‑end service environments.
Exceptional organizational, time‑management, prioritization and multitasking abilities.
Meticulous attention to detail.
Strong written and verbal communication skills.
High level of discretion, emotional intelligence, and professionalism.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with hospitality systems is an asset.
Ability to work flexible hours as required by resort operations and events.
Consent to a criminal background check as a condition of employment and an additional criminal background check every two years.
Ability to maintain discretion at all times due to the high-trust nature of the position and management of confidential information.

Nice To Haves

Experience with hospitality systems is an asset.

Responsibilities

Support the General Manager/Vice President in managing his calendar with a deep understanding of key priorities and managing his time accordingly.
Manage the coordination of the GM/VP’s day-to-day activities including but not limited to: Arranging in-person meetings, conferences, and video conferences involving multiple internal/external participants, Making all logistical meeting arrangements (e.g., coordinating boardroom bookings, travel arrangements and distributing related materials prepared by the GM/VP), Responding to General Manager’s emails on his behalf based on guidance provided, Any personal support required to fulfill other obligations.
Provide active administrative support for the General Manager/Vice President both in-person in Inverness and remote.
Manage the GM/VP’s expenses in coordination with his personal accountants.
Occasionally support senior management with projects and administrative tasks.
Liaise with our Home Office (Toronto) team on a variety of initiatives and projects.
Identify and recommend methods to improve administrative systems and business functions to maximize office efficiency and effectiveness.