EXECUTIVE ASSISTANT

Denver Public Schools•Denver, CO

19d•$65,296 - $78,354

About The Position

Provides division level confidential administrative support to deputy superintendents. Acts as a primary contact and coordinates and/or responds to questions regarding District-wide activities, policies and procedures. Coordinates meetings and activities with other departments, functions and outside agencies. Acts as a liaison with all levels of District staff and community representatives. The Executive Assistant must demonstrate a willingness to sign a confidentiality agreement. This role requires maintaining the highest level of confidentiality regarding all District matters, especially those involving the Superintendent, Chief of Staff, and the Board of Education. Ensuring trust and discretion is paramount to the success and integrity of this position.

Requirements

Associate's or relevant work experience
Minimum of three years of secretarial and administrative assistant experience, including experience assisting an executive of an organization
If using personal vehicle to conduct work business, must have a valid Colorado driver’s license or be able to obtain a Colorado driver’s license within the state’s required time frame for new residents and meet the District’s insurability requirements
Lead for racial and educational excellence and work to dismantle systems of oppression and inequity in our community, along with believing in and supporting all students so they feel seen and heard with access to high quality education.
Live and work with a permanent home address in Colorado while working with us.
Have the ability with or without accommodations to meet the physical demands of the position.

Nice To Haves

Bachelor's Degree in Business Administration or related field preferred

Responsibilities

Provides assistance and support by identifying and prioritizing incoming information and requests; delegates and/or directs issues to appropriate department or District personnel
Researches, collects and compiles data, prepares reports, financial analysis, surveys and other materials for the Assistant Superintendent, Cabinet members and District stakeholders
Serves as the primary contact person for administrative issues of a complex and confidential nature, drafts correspondence, and plans and prepares reports; makes decisions and takes action within agreed upon limits
Compiles and tracks department projects and is responsible for planning, organizing and delegating to ensure the smooth and efficient operation of the division
Plans, organizes and schedules meetings and takes and publishes minutes and agendas; tracks, follows up on and coordinates action items until satisfactory completion
Performs budgetary and accounting functions for department, such as monitoring annual budget, transferring budget monies, purchasing large ticket items, processing invoices and maintaining petty cash
Organizes, tracks and participates in District, building or department special projects
Answers inquires and offers assistance to parental/community concerns in routine and non-routine matters using appropriate initiative; screens calls and refers as appropriate
May coordinate or direct the activities of department support staff, student aides, or volunteers