Executive Assistant (Remote)

Gill Construction Solutions

11h • Remote

About The Position

Gill Construction is a fast-growing construction company focused on delivering high-quality projects while building strong relationships with clients and partners. As we continue to scale, our leadership team is looking for operational support that enables smarter use of time, better communication, and stronger execution across the business. This role is critical to helping our leadership operate at a higher level. We are hiring a highly proactive Executive Assistant to support our owner, Steven. This is not a passive, task-only role. You will act as a force multiplier -owning communication, filtering information, and handling day-to-day operational tasks so the Owner can focus on project execution, estimating, and leadership. If you are someone who enjoys figuring things out, taking initiative, and keeping things moving without constant direction, this role is built for you.

Requirements

• Highly organized and detail-oriented
• Proactive and self-directed
• Strong communicator (written and verbal)
• Resourceful problem-solver
• Comfortable with ambiguity and figuring things out
• 3+ years of experience as an Executive Assistant or similar role
• Experience supporting busy executives or business owners

Nice To Haves

• Familiarity with construction workflows or tools like JobTread is a huge plus (not required)

Responsibilities

• Manage and coordinate day-to-day communication, including placing calls, sending follow-ups, and ensuring timely responses with clients, vendors, and internal team members
• Serve as a gatekeeper for the executive's inbox, organizing, prioritizing, and responding to emails while escalating high-priority items as needed
• Review and filter system notifications (e.g., JobTread) to identify critical updates, reduce noise, and ensure important items are actioned promptly
• Conduct research and synthesize information from trainings, webinars, and operational tools; provide clear summaries and actionable recommendations
• Execute assigned tasks independently, including problem-solving, gathering information, and reporting back with concise updates and next steps
• Provide administrative and operational support, handling routine and time-consuming tasks to improve overall efficiency and workflow
• Assist with process improvement efforts by identifying inefficiencies and helping implement simple, scalable solutions
• Support the operations team as needed, including providing backup assistance and taking on coordination and administrative responsibilities
• Ensure consistent follow-through on tasks and commitments, maintaining strong attention to detail and accountability across all assignments

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed