Executive Assistant

Williams • Washington, DC

3d • Hybrid

About The Position

The Executive Assistant VP will support our Government Affairs and Outreach team and plays a key role in providing administrative and office support. To be successful in this role, you’ll need to be exceedingly well organized, proactive, possess the ability to handle a range of sophisticated assignments requiring the use of experience, innovation and judgment. You’ll work closely with multiple executives and a team of professionals who are located both in the office and at remote locations. You’ll plan events and coordinate with leaders and members of Williams Political Action Committee including annual visits with PAC executives.

Requirements

• High school diploma or GED
• A minimum five (5) years’ experience supporting executive management
• Strong verbal and written communication skills
• Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority
• Needs advanced knowledge of Microsoft Office Application and PC skills, including Microsoft Teams
• Excellent time management skills, including the coordination of executive meetings, calendars and travel
• Demonstrates ability to handle confidential and sensitive information

Nice To Haves

• Bachelor’s degree
• Beginner to Intermediate knowledge of SharePoint
• Ability to prioritize and manage multiple projects for various executives and team spanning multiple locations
• Ability to manage various team members travel and events

Responsibilities

• Provides administrative and clerical support for one or more persons, including work of a confidential nature
• Responds to inquiries from our internal and external business partners
• Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, preparing presentations, monitoring data, reporting
• Maintains cost center data and analysis
• Assists with preparation of budgets and forecasts
• Supervises work of personnel on assigned projects
• Mentors others
• Serves as front-facing role for the D.C. office; manages relationship with building facilities and serves as liaison between various departments and office locations
• Manages schedules and plans travel for senior executives
• Plans and coordinates events with internal and external partners; supports in-person meetings
• Develops briefing memos for lobbying activities and trade association event participation
• Provides support for federal and state lobbyists, including the development of materials, briefing books, schedules, and meeting trackers
• Other duties as assigned

Benefits

• Strong pay plus an annual incentive program
• Hybrid work for most office roles, plus real flexibility in many field positions
• Medical, dental, and vision coverage with options that fit your life, not the other way around
• 401(k) with company match and an annual company contribution
• Paid time off, including company and floating holidays
• Paid parental leave (up to six weeks per parent), plus fertility and adoption support
• Advanced AI tools and resources to help level up and work smarter
• Clear paths to grow your career, with a strong culture of promoting from within
• Tuition reimbursement and support for continuing education
• HSA and FSA options
• Company-paid life insurance and disability coverage
• Employee stock purchase plan
• Domestic partner benefits
• Employee resource groups, wellness support, paid volunteer time, and company matching for causes you care about

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED