Executive Assistant

Fashion Nova•Beverly Hills, CA

8d•Onsite

About The Position

Fashion Nova is seeking a high-performing Executive Assistant to provide comprehensive, high-level executive support primarily to its Chief Financial Officer (CFO). This role will serve as the primary point of contact for both internal and external stakeholders, acting as a strategic gatekeeper and trusted partner. The ideal candidate will thrive in a fast-paced environment, possess impeccable judgment, and can expertly manage highly sensitive and confidential information with absolute discretion.

Requirements

Minimum of 8++ years of dedicated executive support experience, preferably supporting C-Suite executives (CFO, CEO, or Founders) in a fast-paced fashion retail, entertainment, or digital company.
Bachelor’s degree or equivalent practical experience.
Highly effective written and verbal communication skills, with flawless grammar, punctuation, and professional tone.
Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Ability to build clean presentations and manage basic data/spreadsheets for financial or operational review.
Proven track record of handling highly confidential corporate, financial, and personal information with total integrity.
Exceptional organizational skills and an intuitive ability to prioritize tasks in real-time under pressure.

Responsibilities

Serve as the main resource and key liaison for the CFO, managing the flow of information entering and exiting their offices.
Expertly manage complex, rapidly shifting calendars, ensuring the executives' time is optimized and prioritized effectively.
Work closely with the executives to monitor ongoing projects, follow up with direct reports on deadlines, and ensure the leadership team is consistently updated on project statuses.
Coordinate seamless domestic and international travel arrangements, itineraries, and lodging.
Process executive expense reports and invoices regularly and accurately.
Draft, review, and manage high-level communications (emails, memos, and verbal messaging) for internal and external constituencies.
Handle incoming mail and phone inquiries with a professional, polished demeanor.
Prepare detailed meeting agendas, briefing notes, presentations, and corresponding materials for executive meetings, town halls, and events.
Liaise with departments across Fashion Nova to expedite requests, troubleshoot operational problems, and navigate competing demands between teams with grace.
Work independently from conception to completion under tight deadlines, effortlessly adapting to changing priorities, delays, or unexpected events in a fast-moving retail/e-commerce landscape.