Executive Assistant

Autodesk•Toronto, NV

16d•CA$68,000 - CA$100,100

About The Position

We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide administrative support to the Senior Director in the Entertainment & Media team, focusing on Flow Studio. This role goes beyond traditional admin support — you’ll be a key partner in helping our leaders and team operate efficiently and stay focused on what matters most. You will perform a wide range of tasks, handle details of a confident and critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team.

Requirements

Bachelor’s degree
3-5 years’ experience supporting senior executives in a fast-paced, multinational environment
Exceptional time management, organizational, and multitasking skills.
Understanding that this job is not typical 9-5
Willing to adapt to a rapidly changing environment and new processes and responsibilities
Proven ability to work under pressure, communicate effectively, and meet deadlines
Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint
Not afraid of AI tools and can proficiently use them. Tech savvy
Strong interpersonal and written/verbal communication skills in English
Able and willing to travel to events or internal meetings, locally and internationally as required
Due to our globally distributed team, you may occasionally work outside of normal business hours
Discreet and experienced in handling sensitive and confidential information.

Nice To Haves

Takes initiative and is a self-starter who thrives with minimal supervision
Excels at managing complex projects and delivering results both independently and collaboratively
Enjoys building positive working relationships across all levels and geographies
Highly organized, detail-driven, and capable of juggling multiple responsibilities
Embraces change, learns quickly, and adapts well to dynamic environments
Understands the value of integrity and honesty in the workplace and takes ownership of their work

Responsibilities

Manage calendar, schedule meetings, and coordinate travel arrangements
Tracks executive expenses and generates expense reports. Submits expense reports in a timely manner.
Understand budget timelines and deadlines
Collaborate with the Leadership team as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events
May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management
Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance
Raise purchase orders, verify invoices, and process payments for CW costs and expenses
Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices from start to finish
May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management