Executive Assistant

Serv Recruitment Agency • New York, NY

5d • Onsite

About The Position

Serv is partnering with a high-performing entrepreneur and real estate advisor in New York City to hire an exceptional Executive Assistant. This is an opportunity to work alongside a founder who is building a modern, content-driven advisory business, with a strong focus on education, impact and helping people. The Executive Assistant will act as a true extension of the CEO, bringing structure, clarity, and proactive support to a fast-moving, high-growth environment. This role is ideal for someone who is energized by working closely with a founder and wants to help build something meaningful. A real estate license is required, with support for obtaining the license provided upon commencement of employment if not already licensed. The Executive Assistant to the CEO will be responsible for supporting the day-to-day activities of the CEO and serving his clients, proactively managing communications, calendar, and project management. This role operates as a high-trust partner, enabling the CEO to focus on high-impact priorities.

Requirements

• Real estate license required (all fees for license and coursework covered upon commencement of employment if not already licensed)
• 2–5+ years of experience in an Executive Assistant or similar role
• Strong proficiency with Google Workspace and productivity tools
• Comfortable learning and adopting new technologies quickly

Nice To Haves

• Experience supporting senior leaders or founders preferred
• Experience with CRM systems or operational tools is an asset

Responsibilities

• Anticipate needs and proactively resolve scheduling and logistical challenges
• Prepare agendas, briefing materials, and follow-ups for meetings
• Manage communication tone/coordination across meetings, client interactions, internal workflows.
• Track action items and ensure follow-through across priorities
• Organize travel
• Client coordination, scheduling, and documentation
• Prepare client-facing materials with high-quality output; support transaction-related admin as needed
• Leverage tools (including AI) to improve productivity and enhance how the CEO operates
• Conduct regular property searches ("buyer treasure hunts") for the CEO's buyer clients, identifying best-fit listings against client criteria and exercising strong judgment in shortlisting
• Schedule showings and coordinate directly with agents
• Occasionally cover open houses when the team is short on bodies

Benefits

• Support for obtaining real estate license (all fees for license and coursework covered upon commencement of employment if not already licensed)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed