Executive Assistant

Corewell Health • Grand Rapids, MI

13d • Hybrid

About The Position

This is a hybrid position that requires 2 days per week onsite but can vary based on meetings, projects, or needs of the department. Are you looking for your next exciting role? Join our growing Clinical Effectiveness & Pathways department as an Executive Assistant, where you’ll provide high-level administrative support to department leadership. This role is critical to managing and coordinating complex calendars, and supporting key executive-level meetings, while also assisting the department Vice President, Director and Medical Director. As the department continues to grow in scope and complexity, this position collaborates closely with department managers and team members. If you are an experienced Executive Assistant who is passionate about supporting clinical excellence and ready to take on new challenges within a dynamic and expanding department, we would love to hear from you. Job Summary Provides administrative support for VP and Director level positions through the appropriate use of technology and/or other tools. Assists with the day-to-day operations of the department and provides excellent customer service. Exhibits initiative, ability to multi-task and knowledge to meet deadlines, handle multiple priorities, and build trust and credibility with leadership team.

Requirements

• Associate's degree or equivalent in business, office administration, secretarial science, or related field
• 3 years of relevant experience in secretarial or administrative support
• Excellent written, verbal communication and interpersonal skills.
• Time management and organizational skills.
• Self-directed.
• Ability to make quality, independent decisions.
• Analytical and strong problem-solving skills.
• Able to work effectively and efficiently under tight deadlines, high volumes and multiple interruptions.
• Ability to maintain the strictest levels of confidentiality.
• Ability to listen to others.
• Competency in the use of a variety of computer hardware and software systems.

Nice To Haves

• Bachelor’s Degree

Responsibilities

• Provide administrative support for department leaders, including VPs, Directors and Medical Directors.
• Manage complex calendaring and coordinate meetings for clinical consensus groups and service area teams.
• Support the rollout and organization of clinical pathways and related workgroups across the system.
• Utilizes the appropriate technology and software application to maximize efficiency and effectiveness of department workload including timekeeping editing, managing SharePoint pages, and processing invoices.
• Independently composes original correspondence, prepares and disseminates meeting agendas, minutes and supplementary materials as needed, and updating websites with minutes, meeting information, board members, etc.
• Performs/coordinates office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.
• Uses independent judgments regarding priorities/rescheduling and initiating communication and activities in order to ensure an efficient calendar of events.
• Arranges for meetings and makes travel arrangements as needed.
• Collects, compiles and prepares data for analysis and develops systems that facilitate tracking of data.
• Independently maintains accountability for completion of assigned projects.
• Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect the organization.

Benefits

• Comprehensive benefits package to meet your financial, health, and work/life balance goals.
• Learn more here .
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance, pet insurance
• Traditional and Roth retirement options with service contribution and match savings
• Eligibility for benefits is determined by employment type and status

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree