Executive Assistant

McKesson•Irving, TX

14h•$33 - $54•Hybrid

About The Position

Responsible for providing analytical and specialized administrative support to relieve and assist executive, administrative, line and staff managers of complex details and advanced administrative duties. Provides broad and complex administrative support to three Senior Leaders across US Oncology, CFO, VP Finance Operations, and VP Financial Planning & Analysis (FP&A). Serves as an extension of the leaders in a manner that ensures the most efficient use of their time and maintains positive, effective and collaborative working relationships across the organization and with customers. Executes special or continuous research and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes data and prepares reports/ recommendations. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. This individual must be proactive, articulate, service-oriented, and able to learn preferences and anticipate needs. Also, must possess a flexible personality, be an energetic self-starter and be able to work in a fast-paced environment with demonstrated ability to prioritize and manage competing priorities. The successful candidate will also be able to manage through ambiguity and work through others to obtain information needed to problem-solve, meet deadlines to effectively support the leaders. A sense of humor, ability to stay calm under pressure and an enthusiastic curiosity for continuous learning in support of business and mission-critical objectives are highly desired. Requires an extreme degree of confidentiality and independent judgment and discretion in administering information of a sensitive and critical nature to McKesson with little to no supervision or direction.

Requirements

6+ years advanced administrative support experience working with senior level executives within and outside the company, customers, visitors, and other dignitaries
Have a genuine interest in the business and want to understand how we function, why we function, who our clients are, and what our industry is about
Demonstrated ability to gracefully handle time-sensitive duties
Possess excellent organizational skills with attention to detail and follow through, comfortable making decisions, and comfortable working on initiatives that require confidentiality
Direct experience dealing with sensitive and conflicting situations in a diplomatic manner; manage and de-escalate conflict appropriately, know when to delegate issues upward
Possess strong business judgment and high ethical standards
Exhibit strong executive presence and possess excellent communication skills, both written and verbal, to inspire confidence when interacting with a wide variety of internal and external contacts at all levels including extensive engagement with SVP, CFO, President

Nice To Haves

Demonstrated passion for learning new things, continuous improvement sharing best practices
Ability to think strategically and understand business and industry; see the “big picture”
Ability to quickly learn/adapt using diverse tools and technologies
Proficient in Microsoft Word, Excel, OneNote, PowerPoint, and WebEx
A sense of humor, ability to stay calm under pressure and an enthusiastic curiosity for continuous learning in support of business and mission-critical objectives are highly desired.

Responsibilities

Coordinate, arrange, and run logistics for staff meetings and a variety of other meetings (quarterly operational reviews, manager meetings, department town halls, supplier and customer meetings, etc.) including preparing meeting materials ahead of time
Coordination of reports and development of presentations
Document, manage, and track meeting action items
Establish direct internal and external relationships with key company influencers
Maintain overall efficiency and accuracy of administrative processes and procedures
Plan and coordinate employee events
Serve as lead and manage small projects
Perform an extensive range of administrative tasks such as calendar management, expenses, coordination of complex international and domestic travel itineraries, etc.