Executive Assistant

InvoiceCloud•Boston, MA

1d•Hybrid

About The Position

InvoiceCloud is a fast-growing fintech leader recognized with 20 major awards in 2025, including USA TODAY and Boston Globe Top Workplaces, multiple SaaS Awards wins for Best Solution for Finance and FinTech, and national customer service honors from Stevie and the Business Intelligence Group. Judges also highlighted our mission to reduce digital exclusion and restore simplicity and dignity to how people pay for essential services, as well as our leadership in AI maturity and responsible innovation. It’s an award-winning, purpose-driven environment where top talent thrives. To learn more, visit InvoiceCloud.com. Location: Boston, MA (4 Days in Office) InvoiceCloud is a fast-growing fintech leader recognized with 20 major awards in 2025, including USA TODAY and Boston Globe Top Workplaces, multiple SaaS Awards wins for Best Solution for Finance and FinTech, and national customer service honors from Stevie and the Business Intelligence Group. Judges also highlighted our mission to reduce digital exclusion and restore simplicity and dignity to how people pay for essential services, as well as our leadership in AI maturity and responsible innovation. It’s an award-winning, purpose-driven environment where top talent thrives. To learn more, visit InvoiceCloud.com. We are seeking a highly experienced and results-driven Executive Assistant to provide comprehensive support to C-Suite Executives, ensuring seamless coordination across the executive leadership team. This role requires a strategic partner who can manage complex schedules, handle sensitive information with discretion, and act as an extension of the leadership team. The ideal candidate will have a strong background in executive support, exceptional organizational skills, and demonstrated experience supporting board-level planning and communications.

Requirements

Minimum of 5 years of experience supporting C-Suite executives.
Demonstrated experience handling sensitive board-related information and serving as a liaison between executive leadership and board members.
Proven expertise in travel coordination and event planning.
Strong proficiency in productivity and collaboration tools.

Responsibilities

Seamlessly manages multiple executive calendars and adapts quickly to shifting priorities, such as reorganizing the schedules to accommodate urgent meetings.
Demonstrates flexibility and resilience by adjusting travel and meeting logistics in response to evolving business needs.
Acts as a strategic thought partner to executives, contributing insights during planning sessions and maintaining strict confidentiality with sensitive information.
Champions the vision and organizational goals, representing leadership priorities in cross-functional meetings.
Coordinates logistics for meetings and events, ensuring smooth execution and attention to detail.
Operates with autonomy and initiative, applying sound judgment and decisiveness to prepare briefing materials and manage complex topics without overburdening executive leadership.
Proactively aligns support with strategic goals by understanding the company’s mission and anticipating executive needs.
Coordinates logistics and communication for meetings and customer engagements, serving as a trusted liaison across stakeholders.
Identifies scheduling conflicts in advance and proposes effective alternatives to maintain momentum.
Implements streamlined processes for executive travel and approvals, ensuring timely and high-quality execution.
Anticipates challenges and delivers thoughtful solutions with minimal direction, enabling smooth day-to-day operations.
Leverages GenAI tools to automate meeting summaries, optimize scheduling, and enhance executive time management.
Continuously explores new technologies and platforms to improve productivity and communication across the leadership team.