Executive Assistant & Workplace Manager (SF)

RZR Global • San Francisco, CA

23h • Onsite

About The Position

RZR is seeking a seasoned Executive Assistant & Workplace Manager to be the backbone of our San Francisco office. This dual-scope role involves high-trust executive support, including managing calendars, travel, and communications for the C-suite, as well as full ownership of the physical office operations, from vendors and supplies to events and facilities. As this is a new role, the successful candidate will be responsible for building systems and standards from scratch. The position requires onsite presence five days a week and is ideal for someone who combines executive support discretion with independent operational ownership. This role offers variety, high visibility, and the opportunity to build a lasting function within a fast-growing company.

Requirements

• 8+ years of experience as an Executive Assistant supporting C-level or senior leadership
• Experience owning an office space or facilities function, including vendor management
• Demonstrated ability to manage complex calendars and travel across competing priorities
• High discretion and judgment handling confidential executive information
• Excellent written and verbal communication
• Based in San Francisco; able to be onsite 5 days per week

Nice To Haves

• Experience in a startup or scale-up environment
• Vendor negotiation experience
• Event or offsite planning experience
• Familiarity with expense and travel tools such as Ramp, Expensify, or Navan

Responsibilities

• Manage complex, shifting calendars for senior executives, proactively resolving conflicts and prioritizing time against business needs
• Own end-to-end travel planning and expense reporting for the executive team
• Serve as the primary point of contact and gatekeeper for executive leadership, screening requests and coordinating cross-functional communications
• Manage the SF office day to day: vendor relationships (cleaning, IT/facilities, catering), supply inventory, and maintenance issues
• Plan and execute internal events, offsites, and team gatherings hosted out of the SF office
• Own office budget tracking and vendor invoicing in partnership with Finance
• Prepare materials, agendas, and follow-ups for executive meetings
• Act as the go-to person for all in-office matters, ensuring a professional and functional workplace experience for onsite employees

Benefits

• Direct, daily partnership with both the CEO and COO
• High-trust, high-visibility role from day one
• Opportunity to design systems, set standards, and define executive and workplace support
• Broad, varied scope with no two days alike
• Be the face of RZR in San Francisco
• Work in a fast-growing company at an inflection point
• RZR Behaviors: Extreme Ownership, Move Fast, Drive for Excellence, Proactive Communication, Courage, Curiosity, Deliver Results, Manage Ambiguity

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed