Executive Support & Workplace Manager

MGT Insurance•San Francisco, CA

1d•$120,000 - $160,000•Onsite

About The Position

MGT Insurance is seeking a resourceful, hands-on operator to support its leaders and own the work that keeps offices running and employee experience strong. This role involves executive support, including managing CEOs' calendars, travel, and meeting logistics. It also includes partnering with the Head of People on workplace operations, employee-facing IT, and People initiatives. The ideal candidate will see the bigger picture, anticipate needs, and turn direction into action, thriving in a fast-paced startup environment and willing to assist with various tasks from process improvement to unpacking supplies.

Requirements

Experience supporting senior executives, including complex scheduling, travel, and confidential matters.
Experience in workplace operations, office management, or employee experience within a fast-paced startup or another environment with frequently changing priorities.
Strong organization, judgment, communication, and follow-through.
A systems-thinking approach: you understand the broader goal, spot dependencies and gaps, and turn incomplete direction into thoughtful action.
Comfort coordinating employee technology needs and working with vendors and technical partners.
Practical experience with AI and workplace tools, and curiosity about better ways to work.
A service mindset and flexible approach: you take ownership, handle the details, and step in wherever help is needed.

Responsibilities

Manage complex calendars, travel, expenses, and meeting logistics for both CEOs, with additional support for other leaders as needed.
Anticipate needs, navigate shifting priorities, and handle confidential information with discretion.
Keep San Francisco, Madison, and Denver offices running smoothly, managing facilities, vendors, supplies, budgets, and everyday employee needs.
Plan events, offsites, celebrations, and recognition activities; manage the swag store; and make workplaces welcoming and productive.
Own equipment ordering, setup, inventory, and returns; coordinate access and troubleshooting with IT partners; and follow requests through resolution.
Help with onboarding and offboarding, employee communications, questions, and program logistics in partnership with the Head of People.
Connect the dots across leaders, teams, and offices, anticipate needs, and address underlying issues.
Build repeatable solutions using AI and automation, and take ownership of new projects and unexpected needs as the business evolves.