Executive Assistant to the Vice President for Advancement
About The Position
Fort Valley State University (FVSU), a state and land-grant institution of the University System of Georgia, invites applications for the position of Executive Assistant to the Vice President for Advancement. FVSU is a comprehensive institution that provides an education to over 2,800 students. The university is located in Fort Valley, Georgia. The Office of Advancement at FVSU is a collaborative and inclusive environment focused on securing private financial support to advance the University's mission by engaging alumni, friends, and donors. The division coordinates fundraising efforts across campus. The Executive Assistant, reporting to the VP for Advancement/Executive Director of the Foundation, provides high-level administrative, operational, and board support, including managing communications, calendars, files, meetings, confidential donor requests, and strategic projects. This role requires extensive interaction with alumni, donors, and volunteers, and calls for a highly organized, trustworthy, and self-motivated professional committed to excellence and smooth executive-level operations. Salary and benefits are competitive and commensurate with experience.
Requirements
- Familiarity with office administration and executive support best practices.
- Ability to deliver excellent customer service, anticipate needs, collaborate across departments and build positive working relationships.
- Ability to maintain confidentiality and exercise discretion in handling sensitive information.
- Knowledge of or ability to quickly learn University policies, procedures, and processes.
- Understanding of event planning, execution and coordination.
- Strong organizational and time-management skills to prioritize multiple tasks.
- Knowledge of Microsoft Office Suite and CRM systems (e.g., Blackbaud NXT)
- Excellent written and verbal communication skills
- Problem-solving skills to address scheduling conflicts and operational issues
- Ability to work independently under minimal supervision while managing complex tasks
- Ability to adapt to changing priorities and work in a fast-paced environment
- Bachelor's degree from an accredited university/college and at least one year of progressively responsible administrative support experience is required
- In lieu of a bachelor's degree, an equivalent combination of education and directly related experience will be considered
Responsibilities
- Interfaces with campus constituents, senior leadership, and external stakeholders, including foundation board members, donors, community partners, and volunteers
- Provides high-level administrative support to the Vice President for Advancement with strong attention to detail
- Handles confidential and sensitive information, exercising initiative, independent judgment, and discretion
- Serves as liaison to board members and prepares agendas and materials for meetings
- Coordinates high-level division and external meetings involving donors and community stakeholders
- Manages the VP's calendar, schedules meetings and appointments, and maximizes time efficiency
- Coordinates travel arrangements and processes reimbursements and invoices for the VP
- Plans, manages, and maintains records for special projects and submits progress reports as assigned
- Responds to sensitive inquiries and requests from internal and external constituents in a timely and confidential manner
- Prepares correspondence, including letters, memoranda, reports, and PowerPoint presentations
- Performs other related duties as assigned
Benefits
- Salary and benefits are competitive and commensurate with experience.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Number of Employees
251-500 employees
