Assistant to Vice President - University Advancement

MTSU Jobs•Murfreesboro, TN

1d•Onsite

About The Position

The Assistant to the Vice President is responsible for coordinating the administrative duties of the Office of the Vice President for University Advancement and providing administrative support for the MTSU Foundation (Foundation). This role involves organizing, prioritizing, and setting agendas for the Vice President to manage the division's essential functions, ensuring agendas and duties remain on target, and monitoring progress. The Assistant is also expected to represent the Vice President and/or Division at University events or meetings as required. Key responsibilities include maintaining, managing, and coordinating the Vice President’s calendar, appointments, correspondence, travel, and meetings. Additionally, the Assistant provides administrative support to the Vice President/MTSU Foundation Executive Director and the MTSU Foundation Board of Trustees, serving as a primary point of contact for State Audit.

Requirements

Bachelor's degree
Three (3) years of progressively responsible administrative, secretarial, and clerical experience working with complex, confidential information
An associate’s degree (two years of related college coursework) and five (5) years of related experience may be considered in lieu of the bachelor's degree requirement

Nice To Haves

Prior experience in fundraising/capital campaign support role
Prior experience coordinating logistics of meetings and events
CAP/CPS preferred

Responsibilities

Organizing, prioritizing, and setting agendas for the Vice President to manage the division's essential functions
Keeping agendas and duties on target and monitoring progress
Representing the Vice President and/or Division at University events or meetings as required
Maintaining, managing, and coordinating the Vice President’s calendar, appointments, correspondence, travel, and meetings
Providing administrative support to the Vice President/MTSU Foundation Executive Director and the MTSU Foundation Board of Trustees, including serving as a primary point of contact for State Audit
Coordinating, scheduling, and attending meetings and events as appropriate to fulfill the responsibilities of the division/Foundation
Providing ongoing support for the planning and implementation of institutional/Foundation fundraising initiatives, including managing activities of the Foundation Board
Supporting designated volunteers, preparing/compiling volunteer materials, and maintaining communications
Developing and maintaining accurate records, and serving as a primary contact for audit and/or compliance
Preparing, researching, and communicating sensitive/confidential information with approved parties
Preparing reports and completing action item summaries
Performing other related tasks as assigned