Executive Assistant (Catholic Schools Department)

Diocese of Tucson • Tucson, AZ

2d • Onsite

About The Position

Under the direction of the Superintendent of Catholic Schools, this role is responsible for working independently in coordinating and facilitating various assigned activities and providing secretarial and administrative support for the Superintendent and Assistant Superintendent of Catholic Schools of the Diocese of Tucson, and others as required by the Superintendent. The Executive Assistant shall be a minister of the Gospel and Catholic Teaching both behaviorally while at work and in his/her personal life, “… Live in a manner worthy of the call you have received.” (Eph. 4:1). The role requires recognizing and supporting the unique Catholic Mission of the school by speaking, acting, and instructing consistent with the teachings of the Catholic Church. A school employee may not espouse, in word or deed, any doctrine inconsistent with the teachings of the Church. The employee must abide by Catholic principles in both their professional and private life, governing their life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures.

Requirements

• A working knowledge of and a strong commitment to the mission of fostering lay leadership in the Roman Catholic Church.
• Must be a practicing Roman Catholic in full communion with the Church. If not a baptized Catholic, must nonetheless abide by Catholic principles in the assistant principal’s professional and private life.
• Excellent communications skills including written, verbal, public speaking, and presentation skills.
• Excellent human relations and interpersonal skills; must be a self-starter and be well-organized; must be a team player.
• Ability to travel, and be available for evening and weekend work as necessary; have reliable transportation.
• Ability to manage multiple tasks simultaneously.
• Proficiency in the use of computer technology including word processing and the use of excel and related technology; ability to maintain confidentiality.
• Flexibility in assessing needs and strategies and adapting appropriately in a ministerial environment.
• Must be able to successfully pass a criminal history and background check.
• Professional bearing and clean and neat personal appearance.
• A bachelor’s degree in business, education. or a related field from an accredited institution or equivalent experience.
• A minimum of five years’ experience in a high activity environment as an executive assistant, administrative assistant, or equivalent.

Nice To Haves

• Proficiency in Spanish

Responsibilities

• Work collaboratively in a positive, friendly, and professional manner with all members of the Diocesan staff.
• Work independently and display personal initiative, coordinate, facilitate, manage, and organize with timeliness and accuracy, support for the pastoral and administrative responsibilities of the Superintendent’s office.
• Maintain and respect the privacy of the Superintendent, Asst. Supt., the Bishop of Tucson and others similarly supported.
• Manage incoming communications to the Dept. of Catholic Schools.
• Receive and use independent judgement in handling all incoming calls and visitors; screen and handle requests for information.
• Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of calendar; handle and coordinate logistics for all meetings, social functions, and gatherings.
• Manage and support quarterly Diocesan School Board meetings.
• Accurately and on a timely basis, handle all correspondence, incoming and outgoing.
• Manage and maintain files necessary for the Dept. of Catholic Schools.
• Provide necessary staff support to other organizations as requested.
• Order and handle all requested school forms from the principals; order office supplies and keep well stocked.
• Gather statistical information from schools annually.
• Participate in the planning and preparation of the Catholic schools’ annual dinner.
• Provide support to all school scholarship managers.
• Establish and maintain a relationship with student tuition organizations across Arizona.
• Prepare school cost to educate and tuition reports annually.
• Assist Operations Manager with Paycor Recruiting and hiring processes for schools.
• Perform other duties as assigned by the Superintendent.

Benefits

• The Roman Catholic Diocese of Tucson is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law.
• Under the “Zero Tolerance Policy”, no one will be knowingly assigned or retained to serve in the Diocese of Tucson when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive