Executive Assistant to the Principal

Burnham Wood Charter School District•San Antonio, TX

4d•Onsite

About The Position

Assist in the efficient operation of the school office and provide clerical services for the school. This role involves data entry, maintaining student files, managing calendars, responding to inquiries, and ensuring compliance with district policies and state/federal laws. The position requires strong organizational, communication, and interpersonal skills, as well as the ability to work independently and collaboratively with campus leadership.

Requirements

3-5 years of general clerical or secretarial experience.
Maintains composure in a stressful situation.
Proficient typing, word processing, and file maintenance skills.
Effective organizational, communication, and interpersonal skills.
Specific knowledge of subjects assigned.
Computer and technology skills.
Ability to be accurate and efficient in all phases of assigned responsibilities.
Ability to work with campus leadership.
Ability to work under a minimum amount of supervision.
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing.

Nice To Haves

Education/Certification in Related field preferred.
Experience as PEIMS Clerk preferred.
Bachelor's Degree Preferred.
Ability to speak and translate in Spanish and English- preferred.

Responsibilities

Perform data entry and maintain student files.
Maintain Deputy Superintendent calendar/schedule.
Respond to inquiries from the public, parents, students, and campus staff.
Remain current concerning campus events, courses, community resources, and related information.
Assist with clerical tasks.
Maintain a log of visitors in the school.
Receive incoming calls, take reliable messages, and route to appropriate staff.
Comply with district policies, as well as state and federal laws and regulations.
Adhere to the district’s safety policies and procedures.
Maintain confidentiality in the conduct of district business.
Perform the essential functions of talking and interacting with students and/or district employees in the specific work site assigned (classroom or office setting).
Demonstrate regular and prompt attendance.
Other duties as assigned by supervisor.
Works closely with campus staff to research, correct and submit documentation for errors.
Works closely with campus staff to research, correct and submit documentation for Duplicate Enrollment.
Attends PEIMS Training.
Keeps current and abides by district, federal, state and local policies.
Maintains and file all reports, records and other documents required for PEIMS submissions and/or audits.
Performs data entry as required for PEIMS.
Keeps current on policies and procedures outlined in the PEIMS Data Standards and Student Attendance Accounting Handbook.
Maintains TEASE applications submitted to TEA.
Coordinates room availability for PEIMS Training and Clearing.
Collects, assembles and disseminates documentation for PEIMS training.