Executive Assistant to the President

Elon University • Elon, NC

3d • Onsite

About The Position

The Executive Assistant to the President provides critical administrative and operational support that enables the president to focus on strategic leadership and institutional priorities. This position serves as the primary gatekeeper and coordinator for the president's schedule, collects information needed to deepen the president’s understanding before engagements, drafts and reviews presidential communications, and facilitates daily operations, ensuring seamless execution of presidential duties and maintaining effective relationships with internal and external stakeholders. The role requires independent decision-making and discretion in managing confidential information and tactful communication on behalf of the president, while contributing to the efficient operation of the president's office. This position exists to maximize the president's effectiveness and accessibility while protecting the principal’s time for the most impactful university leadership activities.

Requirements

• Requires a bachelor’s degree and minimum of 10 years related experience and/or training.
• Independent judgment and discretion are required for the successful candidate who will often be responsible for high-level, confidential collaborations with others to assure success.
• Experience drafting executive-level correspondence, supporting board and governance operations, and sensitive-issue communications.
• Experience coordinating domestic and international travel, including private transportation.
• Applicants must be highly organized, detail oriented, adaptable to an ever-changing schedule, possess strong interpersonal skills, and, at times, be flexible with their hours as the president’s schedule demands, including occasional evening and weekend work.
• Expected: proficiency with calendar/office software (Microsoft suite, Outlook, etc.).

Nice To Haves

• Prior corporate, government, or higher education experience supporting senior executives or elected officials is highly preferred.

Responsibilities

• Independently manages the president's daily and long-range workload and schedule, making decisions about appointments and engagements while prioritizing the president's time and availability.
• Prepares and collects meeting materials, coordinates room requests and reservations, and works with other departments to schedule individual meetings as well as university board and council meetings.
• Maintains the president's contact lists, handles correspondence, prioritizes telephone calls and daily mail, and communicates diplomatically with internal and external constituents.
• Arranges travel plans, including flight and car services and related tracking, parking reservations, office supplies procurement, and other logistical details necessary for the president's success and efficient operations.
• Compiles daily and weekly briefing materials and confirms and verifies appointments with internal and external constituents to ensure accurate information flow.
• Assists students, parents, alumni, friends of the university and other stakeholders by providing solutions or appropriate referrals, while supporting university senior staff and the overall operation of the president's office as needed.
• Community is foundational to Elon and a shared responsibility within our residential campus. All who work at Elon should demonstrate an understanding of and engagement with Elon’s foundational commitment to relationships, mentoring and collaboration in a close-knit residential community. We embrace the shared responsibility to foster inclusive excellence within a strong residential community. Accordingly, employees are expected to join together and build connections in activities that foster an active and engaged campus environment and engage in professional development to support the shared responsibility of enriching diversity, equity, and inclusion through meaningful relationships and mentoring at Elon. Employees are encouraged to, for example, attend or participate in campus activities such as College Coffee, Numen Lumen, campus cultural events, athletic events, continuing education, professional development opportunities and trainings, employee resource groups and other university-sponsored activities to demonstrate an active commitment to the Elon community.
• Perform related duties as assigned, within your scope of practice.

Benefits

• 28 annual days off, including holidays and vacation.
• Immediate tuition remission for undergraduate courses
• Tuition remission for approved graduate-level courses after 12 months of employment.
• Retirement plan with an 8 percent contribution from the university.
• Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.
• Free use of campus fitness facilities.
• Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.
• Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive