Executive Assistant to the President and the Director of Operations

Kinetic • Richmond, BC

1d • Hybrid

About The Position

Kinetic Construction Ltd. has an opportunity within our Vancouver office for an Executive Assistant to provide high-trust, high-caliber administrative and operational support to the President and the Director of Operations of a mid-size, growth-oriented construction company (~250 employees, three branches across BC, ~$300M annual revenues). This role is pivotal in orchestrating executive time, communications, and information flow; preparing executive-level content; ensuring meeting readiness and follow-through; managing complex travel and expenses; and maintaining rigorous confidentiality around sensitive strategic and personnel matters.

Beyond administrative excellence, this EA acts as a force multiplier for organizational efficiency – streamlining workflows, reducing friction, and enabling faster decision-making. By serving as a central coordination point, the EA fosters collaboration across all departments and business units, ensuring alignment on priorities and visibility into high-level issues.

Requirements

• 7-10+ years as an Executive Assistant supporting a C-Suite leader in a dynamic environment; construction or adjacent industries preferred
• Expert in Microsoft Office (Outlook, Teams, SharePoint, OneDrive, Word, Excel, PowerPoint)
• Exceptional writing and editing; comfortable drafting executive-quality materials and client-facing correspondence
• Familiarity with construction terminology, project lifecycles and site/branch dynamics an asset
• Able to represent the priorities and needs to the President & DOO
• Able to understand and anticipate priorities as they relate to the needs of the business
• Fluency with travel platforms and expense tools
• Proven record handling sensitive information and privileged notes
• Mastery of prioritization, logistics, and time management; thrives amid shifting demands and short lead times
• High EQ, composure, and service mindset; able to work across branches and field operations
• Understands principles of workflow design and knowledge management to create efficient, repeatable processes
• Demonstrates proactive problem-solving by identifying needs early, proposing solutions, and executing effectively
• Communicates complex ideas clearly through concise narratives and compelling visuals
• Manages priorities and delivers on commitments to maintain executive focus and organizational efficiency
• Exercises sound judgement and maintain strict confidentiality regarding sensitive information, including executive notes, personnel matters, and strategic initiatives.
• Builds structured systems and repositories to support scalability and knowledge retention

Responsibilities

• President and Director of Operations consistently operate at peak efficiency, with calendars, priorities, and commitments managed to minimize friction and maximize strategic focus
• Executive communications (internal and external) are clear, timely, and aligned with organizational priorities, ensuring stakeholders have accurate and actional information.
• All executive meetings are fully prepared with agendas, briefing materials, and decision-support documents; post-meeting actions are tracked and completed promptly
• Complex travel itineraries and expense reporting are handled flawlessly, ensuring cost-effectiveness, compliance, and minimal disruption to executive schedules
• Sensitive strategic personnel information is safeguarded at all times, reinforcing trust and integrity in executive operations
• Administrative processes are streamlined and documented, reducing bottlenecks and enabling faster decision-making across the organization
• Act as a central hub for executive priorities, fostering collaboration and alignment among all business units and ensuring visibility into high-level issues
• Executive Calendar & Prioritization
• Email & Communication Management
• Meeting Orchestration, Minutes and Confidential Notes
• Content Development & Executive Deliverables
• Travel & Expense management
• Stakeholder Coordination
• Executive Office Cadence
• Cross Department Issue Tracking
• Visibility and Reporting
• Action Management
• Information Flow

Benefits

• Eligibility for Employee Share Ownership
• Competitive Compensation and Bonus structure
• Career Development and Training including Mentoring Program and KCL Training Academy
• Comprehensive Benefits Package which includes Extended Health, Dental and Vision
• Company trust, opportunity, and support to do your best work and Advance
• Employee and Family Assistance Program to support Mental and Emotional Health.
• Substantial Vacation Time Sick Pay
• GRSP Matching Program to support you after your time at Kinetic
• Gold Seal Employer committed to supporting employees pursuing their accreditation
• Access to the latest industry technology and flexibility to work from home if position allows
• Annual company paid events and regular employee-only events put on by Kinetic’s Social Committee
• Ongoing apprenticeship support provided through the Kinetic Employee Association (KEA)
• Employee Referral Program and Length of Service Recognition

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed