Executive Assistant to the Hospital President

CentraCare•Monticello, MN

5d•$23 - $35•Hybrid

About The Position

As the Executive Assistant to the Hospital President, you will be responsible for providing and overseeing administrative support to the President of CentraCare Health-Monticello, the Senior Leadership Team, the CCH-Monticello Advisory Board, Medical Staff Committees, and the Service Area Leadership meetings.

Requirements

5 years’ experience in a senior level administrative support position
Strong communication skills
Skilled at minute taking and managing calendars.

Nice To Haves

Graduate of a post-high school administrative assistant program preferred
Bachelor’s degree preferred

Responsibilities

Serve as the liaison for the President to various groups in the organization, providing two-way communication for people at all levels and departments. Responsible for managing the President’s relationship with internal and external constituents.
Initiate and prepare reports and presentations on behalf of the President.
Develop and manage Monticello Administrator On Call schedule.
Handle and screen a high volume of incoming calls, e-mails, correspondence, and visitors. Review and sorts all incoming correspondence; bringing important STAT matters to the President’s attention.
Take minutes, prepare agendas, and coordinate logistical support.
Coordinate and manage the President’s calendar, including assembling appropriate materials for meetings. Schedule meetings and provide logistical support as needed.
Coordinate travel arrangements for the President and board members, including the submission of expense reports.
Manage projects assigned by the President and Advisory Board Chair. Conducts research and provides summary information for the President and other Executives.
Prepare and coordinate administrative/board activities for DNV. This includes preparing administration office staff and ensuring board/administrative documents are up to date and available.
Maintain Contract Management system, ensuring all contracts are signed, filed and brough forward when term is due.
Comply with all administrative and departmental policies and procedures.
Attend and participate in all meetings and committees as required and appropriate.
Support the President in processing CC Foundation requests and maintains records of Foundation funds available to the President.
Prepare documentation for the Monticello Hospital Annual Report
Maintain the schedule for leadership coverage of the Transfer Center Capacity Huddles.
Manage Medical Director timesheets
Additional duties as assigned