Executive Assistant to the President & CEO

Food Bank of Central New York•Syracuse, NY

3d•Onsite

About The Position

The Executive Assistant to the President & CEO serves as a strategic and highly trusted partner, providing executive-level administration and operational support to the President & CEO of Food Bank of Central New York. This role requires exceptional judgment, professionalism, discretion, and organizational skills to support executive leadership, board relations, donor engagement, and organizational priorities focused on upholding the mission and vision of Food Bank of Central New York.

Requirements

5+ years of executive administrative support experience, preferably supporting senior executive in a nonprofit, healthcare, government or mission-driven organization.
Experience supporting boards of directors and executive leadership teams strongly preferred.
Exceptional written and verbal communication skills, including drafting professional correspondence.
Strong organizational, project management, and multitasking abilities.
High proficiency with Microsoft Office Suite, virtual meeting platforms, and database systems.
Ability to work independently, prioritize effectively, and adapt in a fast-paced environment.
Demonstrated professionalism, diplomacy and emotional intelligence.
Commitment to the mission and values of hunger relief and community service.
This position will receive a pre-employment background check.
Food Bank of Central New York complies with all applicable state and federal laws pertaining to drug testing and background checks, including Article 23-A.

Nice To Haves

Bachelor’s degree in Business Administration, Communications, Public Administration, or a related field (preferred).

Responsibilities

Manage and coordinate the President & CEO’s complex calendar, scheduling internal and external meetings, events, travel, and speaking engagements.
Prioritize competing demands and ensure the CEO’s time is aligned with organizational goals and strategic initiatives.
Prepare correspondence, reports, presentations, agendas, meeting materials, and briefing documents.
Serve as gatekeeper and liaison between the President & CEO and staff, board members, donors, community partners, government officials, and the public.
Handle confidential and sensitive information with the highest level of discretion and professionalism.
Coordinate Board of Directors and committee meetings, including scheduling, logistics, agenda preparation, meeting packets and minutes.
Maintain board records, governance documents, and compliance related materials.
Facilitate board member onboarding, training, and engagement.
Support communication and follow-up with board members and executive leadership.
Assist with donor stewardship activities, executive correspondence, and community outreach efforts.
Coordinate logistics for fundraising events, community meetings, and executive appearances.
Help maintain positive relationships with key stakeholders, including corporate partners, elected officials, and nonprofit collaborators.
Support organizational projects and strategic initiatives led by the President & CEO.
Track deadlines, action items, and follow up tasks across departments.
Coordinate travel arrangements, expense reporting, and budget tracking for executive office activities.
Maintain organized digital and physical filing systems.
Identify opportunities to improve administrative processes and operational efficiency.