Executive Assistant to President/CEO

Nusenda Credit Union•Albuquerque, NM

About The Position

Nusenda Credit Union is seeking an Executive Assistant to the President/CEO. This role provides direct support to the President/CEO by preparing communications, managing calendars, scheduling meetings, attending meetings as needed, and recording minutes. The Executive Assistant will track key deliverables for the President/CEO and Senior Leadership team, collaborating across the organization on their behalf and monitoring the development and implementation of strategic projects and special assignments. Responsibilities include scheduling and preparing notes for Senior Leadership Team meetings, preparing metrics reports, and attending organizational update meetings. Additionally, the role involves accompanying the President/CEO during travel as needed, coordinating travel, preparing itineraries, and handling travel expense reports.

Requirements

Three to five years of similar or related experience
Bachelor’s degree in Business Administration or related field
Experience in coordinating schedules, attending executive level meetings, preparing notes, metrics reports, and tracking action items or deliverables for completion
Experience in multi-tasking, meeting strict deadlines, dealing with sensitive information, and problem resolution while providing exceptional service
Ability to perform and train a broad range of administrative responsibilities tailored to multiple audiences
Ability to work independently and cross-functionally
Strong organizational and time management skills

Responsibilities

Provide accurate, timely, and confidential administrative support to the President/CEO.
Act as a gatekeeper to the President/CEO, ensuring adherence to schedule by actively managing appointments and work calendar.
Coordinate and create a mutually beneficial plan for direct access to the CEO's time and office.
Work closely and effectively with the President/CEO to continuously inform them of upcoming commitments and responsibilities.
Support special projects, prepare research and advance information for meetings and external engagements related to the credit union or community.
Act as a barometer, intaking information on potential issues or conflicts, keeping the President/CEO updated appropriately.
Compose and prepare confidential correspondence as needed.
Book President/CEO travel, prepare travel itineraries and expense reports.
Accompany the President/CEO to events, external engagements, and travel commitments, as needed.
Prepare communications, manage calendars, schedule meetings, attend meetings as needed, and record minutes.
Track key deliverables for the President/CEO and Senior Leadership team.
Collaborate across the organization on behalf of the President/CEO.
Monitor the development and implementation of strategic projects and special assignments.
Schedule and prepare notes of the Senior Leadership Team meetings.
Prepare metrics reports.
Attend organizational update meetings.