Executive Assistant to the Hospital President

CentraCare • Monticello, MN

4d • Hybrid

About The Position

As the Executive Assistant to the Hospital President, you will be responsible for providing and overseeing administrative support to the President of CentraCare Health -Monticello, the Senior Leadership Team, the CCH-Monticello Advisory Board, Medical Staff Committees, and the Service Area Leadership meetings. In this position you will serve as the liaison for the President to various groups in the organization, providing two-way communication for people at all levels and departments. You will be responsible for managing the President’s relationship with internal and external constituents. You will initiate and prepare reports and presentations on behalf of the President. You will develop and manage Monticello Administrator On Call schedule. You will handle and screen a high volume of incoming calls, e-mails, correspondence, and visitors. You will review and sort all incoming correspondence, bringing important STAT matters to the President’s attention. You will take minutes, prepare agendas, and coordinate logistical support. You will coordinate and manage the President’s calendar, including assembling appropriate materials for meetings. You will schedule meetings and provide logistical support as needed. You will coordinate travel arrangements for the President and board members, including the submission of expense reports. You will manage projects assigned by the President and Advisory Board Chair. You will conduct research and provide summary information for the President and other Executives. You will prepare and coordinate administrative/board activities for DNV. This includes preparing administration office staff and ensuring board/administrative documents are up to date and available. You will maintain the Contract Management system, ensuring all contracts are signed, filed and brought forward when term is due. You will comply with all administrative and departmental policies and procedures. You will attend and participate in all meetings and committees as required and appropriate. You will support the President in processing CC Foundation requests and maintain records of Foundation funds available to the President. You will prepare documentation for the Monticello Hospital Annual Report. You will maintain the schedule for leadership coverage of the Transfer Center Capacity Huddles. You will manage Medical Director timesheets. Additional duties as assigned.

Requirements

• 5 years’ experience in a senior level administrative support position
• Strong communication skills
• Skilled at minute taking and managing calendars.

Nice To Haves

• Graduate of a post-high school administrative assistant program
• Bachelor’s degree

Responsibilities

• Serve as the liaison for the President to various groups in the organization, providing two-way communication for people at all levels and departments.
• Manage the President’s relationship with internal and external constituents.
• Initiate and prepare reports and presentations on behalf of the President.
• Develop and manage Monticello Administrator On Call schedule.
• Handle and screen a high volume of incoming calls, e-mails, correspondence, and visitors.
• Review and sort all incoming correspondence; bringing important STAT matters to the President’s attention.
• Take minutes, prepare agendas, and coordinate logistical support.
• Coordinate and manage the President’s calendar, including assembling appropriate materials for meetings.
• Schedule meetings and provide logistical support as needed.
• Coordinate travel arrangements for the President and board members, including the submission of expense reports.
• Manage projects assigned by the President and Advisory Board Chair.
• Conduct research and provide summary information for the President and other Executives.
• Prepare and coordinate administrative/board activities for DNV.
• Maintain Contract Management system, ensuring all contracts are signed, filed and brought forward when term is due.
• Comply with all administrative and departmental policies and procedures.
• Attend and participate in all meetings and committees as required and appropriate.
• Support the President in processing CC Foundation requests and maintain records of Foundation funds available to the President.
• Prepare documentation for the Monticello Hospital Annual Report.
• Maintain the schedule for leadership coverage of the Transfer Center Capacity Huddles.
• Manage Medical Director timesheets.

Benefits

• Medical
• dental
• PTO
• retirement
• employee discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Executive