Executive Assistant to the President

Seattle Pacific University • Lexington, MA

1d • Onsite

About The Position

Seattle Pacific University is seeking an exceptional Executive Assistant to the President to provide high-level administrative, operational, and strategic support to the President and the Office of the President. This role requires a highly professional, detail-oriented, and relational individual who can effectively manage complex responsibilities with discretion, sound judgment, and exceptional organizational skill. The Executive Assistant serves as a key representative of the President’s Office and regularly interacts with senior leaders, trustees, donors, faculty, staff, students, alumni, and external constituents. The ideal candidate thrives in a fast-paced environment, demonstrates excellent written and verbal communication skills, maintains strict confidentiality, and possesses the maturity and professionalism necessary to support executive leadership and governance operations at the highest level of the university. This is an on-campus position based in Seattle, WA and is not eligible for remote work.

Requirements

• Bachelor’s degree or equivalent experience
• Minimum of 5 years of executive administrative support experience, preferably in higher education or another complex professional environment
• Exceptional organizational skills and attention to detail
• Excellent written, verbal, and interpersonal communication skills
• Demonstrated ability to manage confidential and sensitive information with professionalism and discretion
• Ability to anticipate needs, think strategically, and manage multiple priorities with accuracy and sound judgment
• Strong relationship-building skills and the ability to work effectively with senior leaders, trustees, donors, faculty, staff, students, and external constituents
• Professional presence, maturity, diplomacy, and strong customer service orientation
• Ability to work collaboratively while representing the President and the university with excellence and integrity
• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Forms
• A personal commitment to Christian faith; enthusiasm for supporting SPU’s mission; alignment with the University’s Statement of Faith; and willingness to uphold the lifestyle standards of our Christian community

Nice To Haves

• Master’s degree
• Experience supporting executive leadership in higher education, nonprofit, faith-based, or similarly complex organizations
• Experience supporting Boards, governance operations, executive communications, or donor relations activities
• Experience in communications, public relations, or institutional event coordination
• Familiarity with systems such as Workday, JIRA, EMS, or similar administrative and scheduling platforms

Responsibilities

• Manage the day-to-day administrative operations of the President’s Office
• Provide high-level administrative and operational support to the President
• Coordinate complex schedules, logistics, communications, and follow-up activities
• Assist with travel planning, itineraries, and preparation for university and external engagements
• Supervise and support the Assistant to the Executive Offices
• Coordinate agendas, meeting materials, and communications for the Board of Trustees, Executive Committee, and Trusteeship Committee
• Oversee the preparation and production of Board meeting materials and secure Board portal management
• Serve as Recording Secretary for the Board of Trustees
• Maintain official governance records, including Board minutes, bylaws, board actions, trustee appointments, and committee assignments
• Coordinate communication, logistics, and support for Trustees and prospective Trustees
• Assist the President with communications and presentations for faculty, staff, students, alumni, churches, donors, and other constituents
• Maintain effective coordination and communication with vice-presidential offices and university leadership
• Support preparation of reports, presentations, and materials for leadership meetings and Board engagement
• Respond to inquiries and assist internal and external constituents with professionalism, diplomacy, and sound judgment
• Coordinate planning and logistics for President-sponsored events and institutional gatherings
• Support university events involving the President, including ceremonies, recognition events, donor functions, and campus celebrations
• Partner with Campus Dining, Facilities, Advancement, and other university offices to support event planning and execution
• Assist with donor relations activities and presidential advancement events in partnership with University Advancement
• Support budget development, expense tracking, approvals, and monitoring for the President’s Office and related accounts
• Coordinate personnel action documents, leave reports, and administrative workflows
• Assist with management of special projects, confidential materials, and executive-level operational priorities

Benefits

• SPU pays employee premiums for medical, dental, and vision insurance
• Provides HSA/HRA contributions
• Contributes 7% to a retirement account with immediate vesting (as eligible)
• Offers a tuition discount program for employees and qualified dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Executive