Executive Assistant to the Dean

University of Oregon•Eugene, OR

1d•$64,000 - $70,000•Hybrid

About The Position

The School of Journalism and Communication (SOJC) is seeking a dynamic Executive Assistant (EA) to support the Dean. This role is crucial for the efficient operation of the Dean's Office, providing high-level administrative and operational support. The EA will serve as the primary point of contact for faculty, staff, students, and visitors, ensuring all executive-level tasks are meticulously organized, coordinated, and completed accurately and on time. Responsibilities include managing correspondence, meetings, expense reports, internal and external relations, development activities/events, and providing confidential executive support. The EA will also manage the Dean's calendar, including scheduling meetings, events, travel, and interviews, and preparing for each. This position acts as a vital communication link, interacting with various university units. The role involves handling sensitive and confidential information related to personnel actions, requiring good judgment, professionalism, and exceptional interpersonal skills. The position reports directly to the Dean of the School of Journalism and Communication and is based in the Dean’s Office. While remote work is possible during breaks and summer, the role requires in-office presence during the academic year, Monday-Friday, during core business hours.

Requirements

Bachelor's degree OR equivalent combination of skills, experience, education, and training.
Three years’ experience providing confidential executive support that includes experience managing a calendar for an executive-level position.
Three years of office and project management experience of increasing responsibility, including serving as team lead on projects.
Ability to prioritize tasks, work independently, manage projects and initiatives, and solve problems.
Ability to organize time-sensitive and complex work.
Ability to produce professional correspondence and attractive presentations, following outlined branding standards.
Exceptional communication skills, including the ability to write and speak on behalf of the SOJC Dean.
Ability to interact professionally with all levels of the University of Oregon community and its constituencies.
Ability to work effectively with students, faculty, and staff from a variety of diverse backgrounds in support of creating a welcoming and inclusive environment.
Proficient computer skills in word processing, spreadsheet, database, and desktop publishing.
Integrity in dealing with confidential information.
Flexibility to shift directions quickly when priorities change and deliver against tight deadlines.

Nice To Haves

Experience handling correspondence and travel for an executive or Dean in a higher education setting.
Experience with web design applications and Concur.

Responsibilities

Orchestrating a wide range of administrative activities within the SOJC.
Managing the calendar of events.
Handling correspondence.
Coordinating meetings.
Processing expense reports.
Managing internal and external relations.
Supporting development activities/events.
Providing confidential executive support to the Dean.
Managing the Dean’s calendar, including scheduling meetings, events, travel, and interviews.
Preparing for scheduled meetings, events, travel, and interviews.
Acting as a vital communication link with other units within and outside the SOJC.
Handling sensitive and confidential issues, processing documentation, and/or conversations related to personnel actions.
Exercising good judgment, maintaining confidentiality, and behaving with utmost professionalism.
Demonstrating exceptional interpersonal skills in working with a diverse campus community.