Executive Assistant to the Dean

Pacific Northwest University of Health Sciences•Yakima, WA

About The Position

Pacific Northwest University of Health Sciences (PNWU) was founded as a 501(c) (3) non-profit medical institution in 2005 aimed at increasing access to health care in medically underserved areas of the Pacific Northwest. The University currently offers the degrees of Doctor of Osteopathic Medicine, Doctor of Physical Therapy, Doctor of Dental Medicine, Master of Arts in Medical Science, and Master of Science in Occupational Therapy enrolling over 550 students annually with plans to develop other programs and/or colleges. Interprofessional education partnerships with other universities adds another 100 students to the population. The campus includes 300 employees with academic programming spread over a five-state region. PNWU is located in Yakima, WA, a city of approximately 95,000 located in the south-central part of the state near the eastern slopes of the Cascade Mountains in a major agricultural and outdoor recreation region. It is approximately 140 miles from Seattle, 170 miles from Portland, and 200 miles from Spokane. The Yakima Valley is a wonderful place to live, work and play. For more information, visit https://www.visityakima.com/. General Summary: Manages, coordinates, and performs complex administrative duties in support of an executive level position. Manages payroll and budgets, time and attendance and arranges travel and events, and manages projects and contracts. Serves as a point of contact with internal and external stakeholders. Coordinates continuing education and accreditation activities. Generates reports and databases. Supports committees and assists with meetings. Assists with assessments. Mentors and trains administrative support staff.

Requirements

Bachelor's Degree
4-6 years

Nice To Haves

Skill in effective communication (both written and oral)
Skill in independent decision making
Skill in performing a variety of duties, often changing from one task to another of a different nature
Skill in problem solving
Skill in public speaking
Knowledge of administrative procedures and practices
Knowledge of human resources principles and practices
Knowledge of business management and fiscal practices
Knowledge of computer and network operating systems
Knowledge of customer service principles and practices
Knowledge of project management principles, processes, and techniques
Ability to apply effective and accurate data entry and typing skills
Ability to operate relevant equipment required to complete assigned responsibilities for the position.

Responsibilities

Completes complex administrative tasks in support of a PNWU department or program.
Responsible for scheduling, manages communications via mail, email, and phone.
Facilitates development of policies and procedures.
Assists with Human Resources tasks, including payroll, training, and onboarding.
Mentors and trains administrative staff. Develops and implements workflows.
Coordinates education related activities, including Continuing Education and accreditation.
Supports committees and meetings with scheduling, recording minutes, and transcribing.
Represents executives at meetings when necessary.
Performs other related duties as assigned and based on departmental need.