Administrative Assistant to the Dean- Messina College

Boston College • Newton, MA

1d • Onsite

About The Position

As the two-year residential college division at Boston College, Messina College provides an associate’s degree program to 200 first-generation students with high-financial need. The program prepares students to pursue a bachelor’s degree or begin their professional careers. Messina College students live and study on Boston College's Brookline Campus and have full access to BC’s facilities and events.

This position provides high level administrative support to the Dean of Messina College and requires a self-starter with highly developed communications skills (diplomatic and interpersonal). The incumbent must have the ability to work and interact with a diverse community and demonstrate a high degree of cooperation and willingness to assist with all projects, programs, events and related matters at Messina College. The Administrative Assistant must be extremely well organized and detail oriented. He/she will handle confidential information and situations requiring the attention of the Dean. He/she must have the ability to clearly see the “big picture,” determine priorities and multi-task simultaneously in a fast-paced environment.

Requirements

• Minimum of an Associate’s degree
• High degree of proficiency in MS Office (Word, Excel, PowerPoint), Google applications, email and Internet skills
• A minimum of five years of increasingly responsible administrative support experience, ideally in an educational environment

Nice To Haves

• Experience with People Soft HR and People Soft Financials is a plus

Responsibilities

• Handling routine office tasks
• Managing and maintaining the Dean’s calendar
• Scheduling and coordinating appointments, events, and meetings
• Responding to mail, calls, email, and other inquiries and acting as the primary point of contact to direct inquiries to the appropriate staff
• Serving as a liaison with internal and external constituencies
• Managing the budget process
• Preparing expense reimbursements
• Requisitions for payments to vendors
• Ordering office supplies
• Managing space
• Assisting with maintaining and updating database(s)
• Organizing data, reports, and other meeting materials and information either personally prepared or received from others
• Supporting academic operations
• Working regularly with academic systems and faculty, particularly in course management, expense reporting, and advising
• Serving as an information source to visitors and callers using his/her judgment, knowledge of office operations and interpretation skills

Benefits

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees