Executive Assistant to the Commissioner
About The Position
The Virginia Employment Commission is seeking a highly organized, resourceful, and mission-driven Executive Assistant to support the Commissioner at the center of the agency’s top leadership. In this role, you will manage the daily workflow of the executive team, coordinate high-visibility meetings and travel, handle confidential and sensitive projects, and serve as a trusted liaison to the Governor’s Office, Secretary of Labor, General Assembly, and the public. You’ll be the steady hand ensuring deadlines are met, communications are polished, and operations run seamlessly—while gaining unmatched, front-row insight into how a statewide agency leads major initiatives, including Virginia’s new Paid Family and Medical Leave program. If you thrive in fast-paced environments, excel at anticipating needs, and want your work to directly support decisions that impact workers across the Commonwealth, this is your opportunity to make a meaningful difference.
Requirements
- Considerable knowledge of the principles and practices of office and workflow management.
- Considerable knowledge of travel coordination and logistics.
- Considerable knowledge of business etiquette and protocol (telephone etiquette; proper spelling, punctuation, grammar, and style).
- Considerable knowledge of lines of authority.
- Strong oral and written communication skills.
- Strong organizational skills.
- Strong administrative skills.
- Strong typing skills.
- Strong computer skills (e.g., Microsoft Office or similar software).
- Strong analytical skills.
- Strong customer service skills.
- Demonstrated ability to provide executive-level support to senior managers.
- Demonstrated ability to interact with a wide variety of individuals inside and outside the agency.
- Ability to communicate tactfully with individuals and groups.
- Ability to work independently and with others.
- Ability to make appropriate judgments and recommendations on issues with broad agency impact.
- Ability to manage a variety of assignments and changing priorities.
- Experience providing executive-level administrative support in a high-volume environment.
- Completion of FOIA Officer training required within the first year of employment.
- A valid Virginia Driver's License is required to operate a state vehicle or if operating a personal vehicle while conducting business on behalf of the agency.
Nice To Haves
- Knowledge of the Freedom of Information Act (FOIA) rules and regulations.
- Experience providing administrative support and/or managing office activities for an executive, senior manager, or board in a government setting and/or with legislative activities.
- Familiarity with Virginia state government processes such as eVA procurement, travel reimbursement, and records retention.
Responsibilities
- Manage the daily workflow of the executive team.
- Coordinate high-visibility meetings and travel.
- Handle confidential and sensitive projects.
- Serve as a trusted liaison to the Governor’s Office, Secretary of Labor, General Assembly, and the public.
- Ensure deadlines are met.
- Ensure communications are polished.
- Ensure operations run seamlessly.
- Perform administrative duties such as reception, typing, filing, meeting and travel logistics, and supplies.
- Interpret and apply policies and procedures.
- Respond to requests timely and professionally.
- Handle confidential information with discretion.
- Perform quantitative and narrative reporting.
Benefits
- Employees have the opportunity to shape modern public programs, improve service delivery, and contribute to initiatives that directly help individuals and families during life’s pivotal moments.
- The VEC values innovation, collaboration, and public service, providing a mission-driven environment where leaders can create lasting, positive changes for communities across the Commonwealth.
- Auxiliary Aids and Services are available upon request to individuals with disabilities.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
