Executive Assistant to the CIO

Andasol Management, Inc.•El Segundo, CA

8h•$70,000 - $80,000•Onsite

About The Position

The Executive Assistant is the right hand of the Chief Innovation Officer, who leads product and innovation for QuikStor and works across the broader KoBre family of companies. The CIO runs at a fast pace across many workstreams at once, and this role keeps his time, communications, and follow-ups running without anything slipping. The Executive Assistant owns the calendar and the inbox. People inside and outside the company reach the CIO through this role. The role sends every meeting invite, keeps a running list of open commitments, and follows each one through to completion.

Requirements

3+ years supporting a senior executive, with C-suite support preferred
Proven ownership of a busy executive calendar and inbox, not just assistance with them
Excellent written communication, including drafting client-ready email in an executive voice
Strong Microsoft 365 skills, including Outlook
A track record of complete discretion with confidential information

Nice To Haves

Experience in software, SaaS, or technology companies
Experience supporting an executive who operates across multiple related companies or entities
Experience with Ramp or a similar expense platform, Dropbox, and Asana
Experience coordinating trade show or executive event logistics

Responsibilities

Own the CIO calendar end to end, send every invite, resolve conflicts before they reach him, and protect preparation and focus time
Schedule across internal teams, clients, and partners, including participants in US and European time zones
Coordinate agendas and logistics for recurring leadership meetings and executive reviews
Monitor the CIO inbox throughout the day, surface what needs his attention, and make sure no follow-up slips
Draft replies for his review or respond directly on his behalf where appropriate, in a professional voice that matches his
Field internal requests directed at the CIO and route each one to the right owner
Track commitments made in meetings and email, and chase them to completion across departments
Own the CIO expense management in Ramp, from receipts through reconciliation, submitted on time every cycle
Book and manage travel, including industry trade shows, conferences, and client visits
Keep executive files organized in Dropbox
Run small operational projects for the CIO, such as document collection, inventories, and vendor follow-ups
Keep the open-items list current in Asana and review it with the CIO on a set cadence
Handle confidential personnel, financial, and client information with complete discretion