Executive Assistant to the Chief Financial Officer

Pepperdine University•Calabasas, CA

3d•Onsite

About The Position

The primary purpose of the Executive Assistant to the Chief Financial Officer (CFO) is to provide comprehensive operational support for the Office of the CFO. While primarily supporting the CFO, this position should work well, and in close collaboration, with other University administrative staff. The CFO oversees the Office of the Controller, General Accounting, Accounts Payable, Purchasing, Payroll, Finance Systems, Credit and Account Receivables, Cashiers and Financial Planning and Analysis. The Finance Department supports and sustains a commitment to the University mission by encouraging good stewardship of University resources, providing efficient service to internal and external constituents, and providing relevant financial information and analysis.

Requirements

Bachelor’s degree.
Strong interpersonal communication skills.
Strong administrative support skills.
Strong computer skills, MS Office Suite, Adobe Acrobat.
Ability to organize, prioritize, and perform work while under pressure.
Ability to proactively address issues and take initiative and ownership of projects.
Ability to maintain confidentiality of highly sensitive matters.
Ability to routinely and independently exercise sound judgment in making decisions.
Ability to work effectively with University administrators, Regents, faculty, staff, students, vendors, attorneys, and government officials.
Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Nice To Haves

Experience as an office manager, executive assistant, or administrative assistant.

Responsibilities

Responsible for the administration, organization, and management of the CFO's office, acting with tact, diplomacy, and discretion on a variety of complex and sensitive issues.
Monitor and respond to emails and phone calls on behalf of the CFO's office.
Manage and maintain the CFO's calendar, including scheduling and coordinating meetings and appointments, and assisting with travel arrangements.
Coordinate and organize special events and meetings for the CFO and their team.
Assist the CFO in the thorough tracking and monitoring of a large volume of projects spanning diverse complexity and scope.
Maintain exceptional attention to detail.
Commit to high-level thoroughness in all documentation.
Follow up and demonstrate high sensitivity, along with high sensitivity to shifting deadlines and priorities.
Assist with special projects and initiatives as needed.
Manage critical projects on behalf of the CFO.
Collaborate with other administrative assistants and Finance staff members to ensure efficient workflow and support for the CFO.
Oversee and/or process a variety of financial transactions.
Manage credit card reconciliations and substantiations.
Research, identify, and resolve discrepancies.
Process vendor payments and recharge forms.
Coordinate the planning and preparation for the Board of Regents reports and presentations in collaboration with the President's office, the Executive Vice President's office, and Finance leadership.
Perform other duties as assigned.
Uphold University mission through work performed.